Billing & Accounts Receivables Specialist

Aviat Networks; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A global technology company is seeking a Billing and Accounts Receivable Specialist in Jakarta, Indonesia. This role involves ensuring accurate processing of customer invoices, collaborating with various departments, and resolving billing discrepancies. The ideal candidate has experience with accounting platforms, strong Excel skills, and the ability to manage multiple tasks efficiently. This position offers a competitive benefits package.

Benefits

Competitive benefits package

Qualifications

• Experience with accounting platforms and advanced Excel skills.
• Solid understanding of AR processes, invoicing, payment applications.
• Strong ability to troubleshoot billing discrepancies.

Responsibilities

• Upload and process customer invoices to AR portals.
• Act as a liaison to ensure invoice accuracy.
• Assist with unapplied cash reconciliations and A/R aging integrity.

Skills

Accounting platforms experience (e.g., SAP, Oracle)

Advanced Excel skills

Ability to identify billing discrepancies

Cross-functional collaboration

Professional customer inquiry handling

Job description

Aviat Networks is the world’s largest independent supplier of wireless transmission systems. We are recognized worldwide for cutting-edge 5G, backhaul, networking solutions and services. Customers in more than 135 countries depend on Aviat Networks to build, expand, and upgrade their voice, data, and video solutions.

About the Role

The Billing and Accounts Receivable (AR) Specialist is responsible for ensuring accurate and timely processing of customer invoices, maintaining clear communication with internal teams and customers, and supporting the resolution of billing discrepancies. This role also involves assisting with cash reconciliations, special billing requirements, and maintaining the integrity of accounts receivable records. The ideal candidate will collaborate closely with various departments including Sales, Project Management, and Finance to optimize billing and payment processes.

Responsibilities

• Invoice Processing & Reconciliation: Upload and process customer invoices to AR portals; assist with special billing requirements and track/log errors; perform full account reconciliation (POs, bookings, invoices, payments); review and quality-check system-generated invoices for accuracy.
• Collaboration & Communication: Act as a liaison between Finance, Project Management, Sales, and Order Management teams to ensure invoice accuracy; resolve customer billing disputes and respond to inquiries.
• Credit & Collections Support: Assist with unapplied cash reconciliation and A/R aging integrity; initiate credit memos, refunds, and adjustments as necessary; provide customer invoices and proforma invoices upon request.
• Process Improvement & Reporting: Track, log, and analyze invoice issues to improve billing processes; assist with quarterly sales reporting to government agencies; prepare and review monthly cash forecasts with management.
• Invoice Exceptions & Vendor Relations: Resolve invoice discrepancies and processing exceptions, working with internal departments and suppliers; manage the Outlook inbox for invoice-related inquiries and distribute them for processing; maintain vendor statement reconciliations and handle supplier maintenance requests.
• General Administrative Support: Support ad-hoc billing and finance initiatives as directed by management; maintain daily communication with the Reporting Manager regarding AR-related matters.
• Other Duties: Any other duties as assigned.

Qualifications & Competencies

• Experience with accounting platforms (e.g., SAP, Oracle, or similar) and advanced Excel skills (pivot tables, VLOOKUP, formulas) to analyze data and generate reports.
• Solid understanding of AR processes, invoicing, payment applications, and credit memos, along with experience handling special billing requirements.
• Strong ability to identify billing discrepancies, troubleshoot issues, and find solutions in a timely manner to keep processes running smoothly.
• Ability to ensure accuracy in invoice processing, account reconciliations, and quality checks, minimizing errors and discrepancies.
• Ability to collaborate cross-functionally with Sales, Project Management, and Finance teams, as well as communicate effectively with customers to resolve billing issues and disputes.
• Capable of managing multiple tasks simultaneously, adhering to deadlines, and prioritizing work efficiently in a fast-paced environment.
• Professional approach to handling customer inquiries and disputes, ensuring a positive relationship while resolving issues quickly and professionally.
• Willingness to take on ad-hoc projects and shift priorities as needed, with the ability to contribute to process improvements and the overall efficiency of the billing department.

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Aviat Networks provides equal employment opportunity for all applicants and employees. The Company does not discriminate against applicants or employees on the basis of race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran or military status, disability or any other legally recognized protected basis under federal, state or local law.

Aviat Networks offers a competitive benefits package. Apply NOW to learn more!