Assistant Secretary to Director

PT THE CLOTHES; Jakarta Selatan; On-site; IDR 200.000.000 - 300.000.000; Part time

Job summary

A prominent clothing company in South Jakarta is looking for an Assistant Secretary to support the Director. The role involves managing schedules, handling correspondence, and organizing travel arrangements. Candidates should have a Bachelor's degree and fluency in English, along with strong organizational and interpersonal skills. This position is suitable for individuals with 1-2 years of experience in a similar administrative role. The company values discretion and professionalism.

Qualifications

• Bachelor’s degree in a relevant field required.
• Fluent in English across all forms of communication.
• 1-2 years of experience in a similar role preferred.

Responsibilities

• Manage the Director’s calendar and schedule meetings.
• Arrange travel and logistics for business and personal trips.
• Uphold confidentiality and maintain professional etiquette.

Skills

Fluent in English

Organizational skills

Interpersonal skills

Proficient in Microsoft Office

Time management

Education

Bachelor's Degree in Secretarial, Administration or related field

Tools

Microsoft Office

Adobe

Job description

Overview

Position: Assistant Secretary to Director / Director’s Admin Assistant
Location: South Jakarta, Jakarta
Employment Type: Contract / Temporary

Job Description

• Act as the main point of contact between the Director and internal or external parties
• Manage the Director’s calendar, schedule meetings, and organize appointments
• Handle calls, emails, and requests in a timely and appropriate manner
• Liaise with internal departments and assist in cross-functional coordination
• Arrange travel, accommodations, and logistics for business and personal trips
• Take dictation, prepare meeting minutes, and follow up on action items
• Maintain and organize an efficient filing and document management system
• Support the Director with personal matters, including sourcing or purchasing items
• Uphold confidentiality and observe professional business etiquette at all times

Key Responsibilities

• Diary Management: Keep the Director’s schedule up to date and well-planned
• Travel Management: Handle full travel arrangements with attention to detail
• Family Office Support: Assist with personal or family-related administrative tasks
• Ad Hoc Support: Respond flexibly to urgent or unplanned tasks as needed

Requirements

• Bachelor’s Degree in Secretarial, Administration, or related field
• Fluent in English (spoken, written, and listening)
• 1–2 years of experience in a similar role is preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe
• Good interpersonal and communication skills
• Fast, proactive, and resourceful with strong organizational skills
• Able to handle sensitive information with discretion
• Familiar with office equipment (printers, scanners, copiers, etc.)
• Skilled in handling correspondence and preparing documents or reports
• Strong time management and multitasking ability