Admin Shipping

PT Artha Pelago Continental; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading export company in Indonesia is seeking a Shipping Support Officer to provide comprehensive administrative and operational support for shipping activities. The role involves coordinating shipping documentation, liaising with logistics providers, and maintaining accurate records. Candidates should have shipping operations experience, fluency in English, and strong organisational skills. This full-time position offers competitive wages, health benefits, and opportunities for career advancement.

Benefits

Competitive wages

Health benefits

Pension plan

Travel allowance

Professional development opportunities

Qualifications

• Minimum 2 years of experience in shipping administration.
• Experience with shipping documentation and logistics management.
• Ability to travel independently across Indonesia.

Responsibilities

• Coordinate shipping activities and assist with documentation.
• Liaise with logistics providers for smooth operations.
• Maintain records and databases of shipping activities.
• Support operational tasks and travel when necessary.
• Communicate with customers regarding shipping updates.

Skills

Shipping operations experience

Booking systems proficiency

Fluency in English

Communication skills

Organisational skills

Attention to detail

Proficiency in Microsoft Office Suite

Job description

About the role

We are seeking an experienced Shipping Support Officer to join our team at PT Artha Pelago Continental (PT APC), an export company operating across Indonesia. This full‑time position is responsible for delivering comprehensive administrative and operational support to our shipping activities, ensuring the efficient and accurate completion of all related tasks.

What you'll be doing

• Coordinate and process shipping activities, including but not limited to Shipping Instructions (SI), Delivery Orders (DO), Invoice, Packing List, and PEB documentation.
• Liaise with internal departments and external logistics providers to ensure smooth and timely shipping operations.
• Maintain accurate records and databases of all shipping activities.
• Manage administrative tasks related to shipping, including scheduling, reporting, filing, and data entry.
• Support the operational team, including travel to loading locations when required.
• Communicate with customers regarding shipping activities and updates.
• Identify and implement process improvements to enhance the efficiency of shipping procedures.
• Assist with ad‑hoc administrative tasks as required.

What we're looking for

• Experienced Shipping Administrator with a solid background in shipping operations.
• Proven experience using shipping companies' booking systems.
• Industry expertise required; only candidates with relevant shipping experience will be considered.
• Fluency in English is essential, along with strong communication and interpersonal skills to liaise effectively with diverse stakeholders.
• Ability to travel independently to support the loading team at various locations across Indonesia.
• Strong organisational and time‑management skills, with the ability to prioritise tasks and meet deadlines.
• Excellent attention to detail and accuracy in data entry and record‑keeping.
• Proficiency in Microsoft Office Suite, including Teams, SharePoint, Excel, and Word.
• Proactive, problem‑solving mindset with a keen eye for process improvement.

What we offer

• Competitive wages above industry standard.
• Health benefits, pension plan (BPJS) and travel allowance.
• Opportunities for professional development and career advancement (Training).

About us

PT APC is an export company, a leading provider of integrated logistics solutions, serving a diverse range of clients across various industries. With a strong focus on innovation and customer satisfaction, we are committed to delivering exceptional service and driving sustainable growth. Join our dynamic team and be a part of our continued success.

Apply now for this exciting opportunity!