Project Assistant jobs in United States

A beauty and health food company is looking for a highly organized, Mandarin-speaking Project Coordinator to support the CEO in managing multiple projects across various titles. This role will work closely with global teams to ensure timelines, budgets, and expectations are met while providing administrative support to the Director. You will help drive projects from start to finish, ensuring seamless execution and high-quality deliverables.

Ref: HY46160

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Eligible applicants:
- (O) Eligible visa: Permanent residence, Spouse, Partner, YMS, Graduate
- (X) NOT eligible: Student visa, Requiring visa sponsorship
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TYPE: Permanent, full-time
WORKING HOURS: 9:00-18:00 from Monday to Friday (flexible working schedule is available)
SALARY: from £25K depending on experience
START: ASAP
LOCATION: Central London

Mandarin speaking Project Coordinator Main Responsibilities:
• Oversee multiple projects, ensuring adherence to timelines, budgets, and mitigating risks.
• Develop and communicate detailed project plans to internal teams and vendors, ensuring alignment on deliverables.
• Collaborate with Content and Marketing teams for creative asset needs.
• Manage stakeholder relationships through effective communication, problem-solving, and responsiveness.
• Coordinate with Finance and Legal to ensure projects stay on budget and meet legal requirements.
• Propose alternative solutions to address timing or delivery challenges.
• Ensure the highest quality outputs through close collaboration with internal and external teams.
• Drive team collaboration and executional excellence.
• Maintain accurate records of meetings, decisions, and action steps.


Mandarin speaking Project Coordinator Ideal Candidate:
• Fluent English and Mandarin language is mandatory
• Proven experience managing projects and coordinating global teams in marketing
• Comfortable handling multiple projects and titles simultaneously.
• Skilled at working across matrix organizations to deliver results.
• Strong understanding of creative production, paid media, and digital builds, with process optimization as a plus.
• Experienced in managing external partners and vendors.
• Strong self-awareness and people-management skills.
• Proficient in Google Suite (Email, Docs, Drive, Slides).
• Experience with project management tools like Asana.
• Knowledge of traditional, digital, and social media platforms, and through-the-line marketing.

**We may consider applications from people on YMS and graduate visas, depending on their experience.