Logistic jobs in France

Department: Transformation

Employment Type: Permanent - Full Time

Location: UK - London

• Full coordination of meeting scheduling, ensuring preparation time for meetings, creation of team meeting agendas, taking minutes, and following up on action points in a timely fashion.
• Liaising with team members, other executives, and all internal stakeholders to coordinate both in-person and virtual meetings.
• Vendor and partner management, coordinating and managing relationships with external vendors, consultants, and partners critical to operations.
• Assist in preparing and organizing board packs and papers, ensuring that all necessary documents are meticulously compiled and readily available for board meeting
• Management of travel, both domestic and international, including transport and accommodation.
• Full responsibility for preparation and submission of expense claims for C-suite executive’s using the Expense Management system (Concur) and reviewing team expense claims.
• Assisting in the preparation of team performance reviews, KPIs, and objective tracking.
• Creation of presentations using PowerPoint and other Microsoft Office packages, including board packs and papers, budget presentations, etc.
• Working closely with other executive EAs.

• Previous experience supporting C-suite executives or senior HR leaders, with an understanding of the pressures and nuances of these roles.
• Experience working as part of a global team in a large international company is preferred.
• Dependable and able to handle all tasks with reliability and integrity, with experience handling sensitive information with discretion while maintaining the utmost confidentiality.
• Great executive presence, with the ability to interact with senior executives and board members with poise and confidence.
• Excellent written and verbal communication skills to prepare emails, presentations, and reports on behalf of the C-suite Executive
• Able to work at pace and effectively juggle competing priorities while maintaining a measured, calm approach.
• Strong critical thinking abilities, able to address challenges that arise with schedules, workloads, or project timelines.
• Positive outlook and strong relationship management skills.
• Relentless attention to detail and a high level of accuracy.