Executive Assistant - Family Law

Cross Resourcing; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

Extensive benefits package

Job summary

A leading professional legal firm in Glasgow seeks an experienced Executive Assistant to provide high-level support to their Family team. The ideal candidate will manage diaries, handle client inquiries, prepare meeting documents, and communicate professionally with clients. The role requires strong organizational, communication, and IT skills, along with attention to detail. A competitive salary and extensive benefits are part of the offer, and candidates with experience in related systems are preferred.

Qualifications

• Knowledge and experience of working in a Personal and Family team.
• Accurate with document production including formatting.
• Ability to manage multiple priorities under tight deadlines.

Responsibilities

• Manage diaries, appointments, meetings, and logistics.
• Handle client enquiries and record details accurately.
• Prepare meeting papers and background information.
• Proactively manage emails and prioritize tasks.

Skills

Strong organisational skills

Excellent communication and interpersonal skills

Strong IT literacy

Attention to detail

Adaptability

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Aderant

DMS

BigHand

Job description

Our client, a leading professional legal firm, is seeking an experienced Executive Assistant to join their dynamic team in Glasgow. The firm provides expert legal advice to clients across the UK, combining specialist expertise across multiple practice areas to deliver tailored solutions and exceptional results.

As the Executive Assistant, you will provide proactive, high‑level support to the Family team, ensuring the smooth and efficient operation of the department.

What you’ll do

• Manage diaries, appointments, meetings, and associated logistics
• Handle new client enquiries and record key details accurately
• Prepare meeting papers, itineraries, and background information
• Proactively manage emails and prioritise tasks for lawyers
• Manage and store correspondence and documents using the firm’s Document Management System (DMS)
• Track multiple ongoing projects and ensure timely follow‑up on key actions
• Provide support during team absences and ensure workflow continuity
• Input and maintain data within the case management system
• Communicate professionally with clients and third parties via phone, email, and in person
• Prepare and maintain spreadsheets, reports, and letters of engagement
• Assist with billing, expenses, and invoice processing
• Support document preparation, case management, and the collation of trust bibles
• Arrange travel and accommodation bookings and manage related logistics
• Proofread and format documents to a high standard
• Provide administrative cover and contribute to wider team projects as required

What you’ll need

• Knowledge and experience of working within a busy Personal and Family team
• Accurate and competent in document production including formatting and presentation
• Strong organisational skills with the ability to manage multiple priorities and tight deadlines
• Excellent communication and interpersonal skills, confident dealing with stakeholders at all levels
• Strong IT literacy, proficient in Microsoft Word, Outlook, Excel, and PowerPoint
• Experience using Aderant, DMS, and BigHand systems (preferred but not essential)
• Highly accurate with excellent attention to detail
• Adaptable, proactive, and able to work independently or as part of a team

What you’ll receive

• Competitive salary and an extensive benefits package

What’s Next?

• For more information, contact Susan or apply via the link below.

Equal Opportunities Statement

Cross Resourcing is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief, and age.