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The South Cotswold FrailtyService is a small team of healthcare professionals who work within the 5 GPpractices in the South Cotswolds supporting people living with frailty.

We are lookingfor an organised, enthusiastic and forward-thinking individual withdemonstrable management and financial experience to work alongside the SeniorCommunity Matron. The post holder will work as an integral part of the Frailty team,providing collaborative and timely administration, financial, HR, IT and Information Governance Support. Although not essential, this post would suit a candidate with ahealthcare management background. Thisis a permanent role.

If you have the required experience andwould like to be part of this innovative service, then we would love to hearfrom you.

Closing date 18th January 2026

Interview date 26th January 2026

• Financial planning and management of the frailty budget in collaboration with the directors and Senior Community Matron. Ensuring project remains within the allocated budget.
• Maintaining computerised accounting records and detailed analyses for all cashflow and budget forecasting and bank reconciliations.
• Ensure timely payments of organisational expenses
• Preparation of interim reports as required.
• Liaise with the Accountants / Directors regarding the production of the Annual year end Accounts.
• Ensuring the organisation maintains compliance with its NHS contractual obligations.
• Manage and monitor all leave requests
• Maintain HR policies and procedures for the service
• Support the Senior Community Matron with all administrative aspects of staff recruitment, welfare, health and safety, and discipline and grievance procedures.
• Ensure all staff have the appropriate level of training to enable them to carry out their individual roles and responsibilities.
• Manage teams compliance of statutory and mandatory training.
• Provision/maintenance of the Staff Handbook, staff job descriptions, contracts and all records.
• Advise on employment legislation as appropriate.

Healthy Corinium employs the South Cotswold Frailty Servicewho delivers their care services to the South Cotswold Primary Care Network(PCN). We cover a rural area with 5 GP practices. We are committed todeveloping a skilled workforce that can maximise the delivery of safe, highquality and value for money healthcare services for the benefit of our localpopulation. We are a friendly and innovative team.

The service aims to provide effective evidenced based carefor adults living with (moderate and severe frailty). Working with OneGloucestershire partners to reduce individuals risk of deterioration andcrisis, supporting them to maintain their independence in a place they callhome.

The service operates in a collaborative way with systempartners to support shared decision making, coordination, continuity of careand reflect the emerging Neighbourhood model of health and care. This willinclude multidisciplinary team working.

MAIN DUTIES AND RESPONSIBILITIES

• Financial planning and management of the annual frailty budget in collaboration with the Financial director and Senior Community Matron.
• Maintain computerised accounting records and detailed analyses for all income and expenditure, cashflow and budget forecasting and monthly bank reconciliations.
• Ensure timely payments of organisational expenses including staff salaries, HMRC and Corporation Tax.
• Preparation of appropriate interim reports for the PCN/ICB/Healthy Corinium Directors as required.
• Completion of appropriate annual returns including NHS Pension reconciliations.
• Liaise with the Accountants / Directors regarding the production of the Annual year end Accounts.
• Responsible for ensuring that the project remains within the allocated budget.
• Authorise ordering of equipment, stationary supplies and technical and clinical equipment for the service and the team as needed.
• Ensuring the organisation maintains compliance with its NHS contractual obligations.

HR Management:

• Administer monthly payroll for all members of the Frailty Team.
• Monitor mileage claims and carer car permits.
• Maintain records of; car insurance, Professional registration expiry/renewal dates, DBS certificates, emergency personal details and contacts numbers.
• Manage and monitor annual leave requests, sickness and special leave requests.
• Maintain HR policies and procedures for the South Cotswold Frailty Service and review policies as appropriate with the support of the Senior Community Matron
• Support the Senior Community Matron with the administrative aspects of staff recruitment, welfare, health and safety, and discipline and grievance procedures.
• Ensure all staff have the appropriate level of training to enable them to carry out their individual roles and responsibilities.
• Manage and track the teams compliance of statutory and mandatory training.
• Organise training as required including annual external BLS training.
• Provision/maintenance of the Staff Handbook, staff job descriptions, contracts and all records.
• Advise on employment legislation as appropriate.

Administration, Organisation & Planning:

• Coordinating the reviewing and updating of all relevant policies and procedures.
• Organise and administer meetings. Set and share agendas, take minutes, manage action trackers and monitor and coordinate the progress of tasks and actions.
• Liaise with participating practices to ensure appropriate accommodation and infrastructure in in place in for those staff allocated to their practice.
• Provide general administrative tasks to support the clinical team as required.

Performance Review & Quality Improvement:

• Exercise initiative and problem solving within the remit of the work undertaken and as negotiated with the Senior Community Matron.
• Analyse facts and information and interpret them for comparative purposes and for improving service delivery and/or project outcomes.
• Support the Senior Community Matron and other members of the Frailty team and wider PCN to help ensure the success of the service.

Information Management and Technology:

• Maintain an IT asset register and associated documentation.
• Arrange for IT hardware / software access for staff including starters & leavers.
• Annual completion of the Information Governance DSP toolkit and updates to all associated IG policies, audits, procedures, DPIAs etc.
• Use a range of IT applications including to create reports and other documents as required.
• Manage the frailty mobile phone account.
• Liaise with Watermoor Point regarding contracts for office space and services i.e., cleaning repairs etc.

Health & Safety and Security:

• Promote and maintain their own and others health, safety and security as defined in the organisations Health & Safety Policy and published procedures.
• Ensure organisational compliance with current H&S & statutory legislation.
• Develop and implement H&S policies and procedures and ensure risk assessments and safe systems of work are in place. Ensure all staff are trained as required.
• Ensure adequate insurance cover for premises, equipment, public liability and staff is maintained.
• Monitor PAT/ medical equipment testing ensuring staff liaise with their GP Practice.
• Ensure logging of all accidents/dangerous incidents and, where appropriate, carry out investigation and follow-up of all such incidents.
• Production of a Business Continuity plan.

Communication:

• Initiate and maintain effective liaison with external authorities, e.g., ICB / PCN etc.
• Work collaboratively with a range stakeholders and partners (internal and external).
• Effectively present information to a variety of groups with differing levels of understanding.
• Escalate risks or issues; ensuring remedial action is taken.

Equality and Diversity:

The post-holder will support the equality, diversity and rights of colleagues, to include:

• Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with organisational procedures and policies, and current legislation.
• Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
• Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/Professional Development:

The post-holder will participate in any training programme implemented by the organisation as part of this employment, such training to include:

• Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development.
• Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

Confidentiality:

• In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to colleagues, patients and staff. They may also have access to information relating to the business organisation. All such information from any source is to be regarded as strictly confidential.
• Information relating to colleagues, other healthcare workers or the business of the organisation may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

General:

• To cooperate in all matters with the other members of the team with a view to ensuring a productive and happy atmosphere and greater job satisfaction for all concerned.

This list is not to be regarded as exclusive or exhaustive. There may be other duties and requirements associated with your post and you will be expected to comply with any reasonable requests made by the Healthy Corinium Directors or Senior Community Matron.

• Significant experience of successfully operating in a senior management position.
• Significant experience of managing financial budgets, invoicing & procurement.
• Strong HR leadership and people management skills.
• Demonstrable experience and or knowledge of the public sector.
• Ability to manage multiple tasks within defined timescales.
• Experience of managing risks and reporting.
• Demonstrable experience and or knowledge of primary care.

• Able to communicate effectively with all stakeholders both verbally & in writing.
• Good level of information management and technology skills.

• Numerate and able to understand financial issues combined with analytical skills.
• Able to understand complex situations and information.
• Using a range of skills to decide the best course of action from a range of options and consider the implications of each of these.
• Be able to manage conflict.

• Educated to degree level or significant experience of working at a similar level in primary care.
• Evidence of continued professional development.

• Excellent organisational and interpersonal skills.
• Experience of setting up and implementing internal processes and procedures.
• Able to plan and organise own time and workload.
• Working to tight and often changing timescales

• Willingness to undergo education and or training as required.
• Willingness to work towards professional and performance objectives (appraisal).

• Demonstrates motivation, reliability and commitment to team working and development of others.
• Flexibility, commitment and adaptability.
• Can demonstrate an ability to value others opinions

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.