Trauma Store Healthcare Assistant

University Hospitals Sussex NHS Foundation Trust; Kemp Town Estate; On-site; GBP 18,000 - 23,000; Full time

Job summary

A leading NHS healthcare provider in Kemp Town is seeking a Theatre Healthcare Assistant. This role involves managing stock of orthopaedic implants and pharmacy supplies within the department while contributing to the efficiency of the theatre team. The ideal candidate should possess strong communication skills, relevant healthcare training, and experience in stock management. Join us to play a pivotal role in delivering high-quality patient care in a supportive environment.

Benefits

Flexible working options

Comprehensive wellbeing programme

Training and development opportunities

Qualifications

• Experience in stock management within a healthcare setting.
• Strong communication skills to liaise with team members and other departments.
• Ability to manage an unpredictable workload and emotional situations.

Responsibilities

• Maintain stock levels and ensure supplies are stored correctly.
• Monitor expiry dates and manage stock rotation.
• Assist with ordering and distribution of medical supplies.

Skills

Stock management

Communication skills

Teamwork

Time management

Education

Relevant healthcare training

Tools

IP Procurement System

Oracle

Job description

Job Overview

The Trauma team is seeking a current Theatre Healthcare Assistant to undertake the role of a Trauma Store Healthcare Assistant. The aim of the role is to support the ordering, receipt and stock management of the orthopaedic implants and pharmacy within the Department, whilst maintaining a clinical role.

Responsibilities

General Responsibilities:

• Actively participate as a member of the theatres team and contribute to the efficiency of the department.
• Be responsible for the efficient maintenance and organisation of T&O supplies within the Theatre department.
• Co‑ordinate the ordering, receipt, stock distribution and storage of specialist T&O supplies.
• Monitor stock usage ensuring the delivery of a cost‑effective service.
• Assist the Team Leader to ensure that clinical practices accurately reflect the trust values.
• Inform Team Leader/Theatre Manager if there is a change in circumstance which may affect safe and competent practice.
• Be accountable for own practice and take every reasonable opportunity to sustain and improve own knowledge and professional competence.
• Demonstrate the ability to manage an unpredictable workload and deal with traumatic and emotional situations.
• Plan and organise the ordering of stock and non‑stock items.
• Ensure all supplies are stored appropriately, maintaining sterility and in accordance with manufacturer instructions.
• Ensure an effective system for stock rotation.
• Monitor expiry dates and report to T&O team leader accordingly.
• Keep an accurate account of stock delivery against delivery notes.
• Anticipate and predict usage of stock and act promptly to rectify shortfalls.
• Respond effectively to urgent requests for stock.
• Undertake stock takes in collaboration with Logistics and Company representatives (Consignment stock).
• Ensure all documentation (paper and computer) relating to orders is maintained efficiently.
• Deal with all enquiries and queries regarding the electronic purchasing (iproc).
• Maintain accurate records of all stock & non‑stock orders using manual & computer system (IP Procurement and Oracle).
• Ensure all documentation relating to ordering is appropriately maintained in a chronological filing system to monitor outstanding orders.
• Adhere to Trust Policies and propose changes to working practices or procedures within the Stores/Stock area.
• Maintain good relations with all disciplines of Theatre & Store staff within the Trust.
• liaise with Team Leaders & Purchasing Department regarding required stock levels.
• Report all problems with supplies / stock to the T&O Team Leaders.
• Teach a member of staff to deputise during periods of leave/absence.
• Instigate planned changeover to sterile packaged T&O implants, working with T&O Team Leader to set stock levels on agreed system (Mat‑Man) and ensure these are closely monitored during changeover period.
• Process non‑stock requisition orders for T&O Loan kits in a timely manner under the supervision of the T&O Coordinator.
• liaise with procurement and company representatives to assist with tracking of orders, timely delivery and identifying any discrepancies with products.
• Manage the ordering of pharmacy stock and storage.
• liaise with procurement to verify and receive of orders.
• Manage distribution and collection of x‑ray badges to Trauma Team.
• Restock, label and check Departmental cardiac arrest boxes as required.
• Able to demonstrate relevant IT and keyboard skills to enable electronic data collection and communication.
• Ensure adequate stock levels of consumables are maintained and order equipment & supplies as delegated.
• Understand and apply current manual handling policies and procedures specific to patients and equipment.
• Effectively communicate with all disciplines, patients/clients and relatives.
• Attend routine departmental meetings.
• Demonstrate professional respect and support for all colleagues.
• Demonstrate effective management, interpersonal, problem‑solving and decision‑making skills to deal with complex and conflicting clinical situations.
• Ensure an effective, motivated and competent team to facilitate and plan the delivery of high quality patient care.
• Be able to present complex, sensitive and sometimes contentious information where there are significant barriers to acceptance, which need to be overcome using highly developed negotiation, interpersonal and communication skills.
• Communicate effectively with other departments.

Application and Recruitment Information

A Note on AI Use in Applications: We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences and motivations. Applications that rely heavily on AI‑generated content may misrepresent your abilities and could result in your application being rejected.

Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified. Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigration eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.

UHSussex reserves the right to close the role early if we receive a high volume of applications.

About UHSussex

At UHSussex we're proud to be at the heart of the NHS. As one of the UK's largest acute trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years. Our hard‑working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex. At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust. We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance – because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1

We look forward to receiving your application and the start of your journey with UHSussex.