Temporary Workplace Coordinator

C & C search; Greater London; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A notable energy company based in London is seeking an experienced Workplace Coordinator to ensure efficient day-to-day operations of the office. The chosen candidate will be responsible for providing a professional front-of-house experience, managing reception duties, and overseeing office supplies. The ideal applicant will have a strong customer service mindset, excellent communication skills, and proficiency in Microsoft Office. This role offers a salary between £35,000 and £45,000 and includes a competitive benefits package. The work setup is hybrid with a focus on collaboration and support.

Benefits

Pension

Holiday allowance

Generous bonus

Qualifications

• Proven experience in a Workplace Coordinator or facilities-focused role.
• Experience managing suppliers and office services.
• Ability to juggle multiple priorities in a busy environment.

Responsibilities

• Acting as the first point of contact for all visitors.
• Managing reception duties including switchboard and general enquiries.
• Overseeing meeting room bookings and ensuring presentation.

Skills

Strong customer service mindset

Excellent verbal and written communication skills

Highly organized

Attention to detail

Proficiency in Microsoft Office

Education

Fire Warden and First Aid certification (or willingness to obtain)

Tools

Microsoft Office

OneDrive

Job description

C&C Search have partnered with a highly regarded energy company based in central London to recruit an experienced Workplace Coordinator/Receptionist

This is a fantastic opportunity to play a pivotal role in creating a welcoming, efficient and well‑run office environment, acting as the face of the business while ensuring the smooth day‑to‑day operations of the workplace.

All about the role and company you’d be working for:

Position:

Workplace Coordinator

Salary:

£35,000 – £45,000 (DOE)

Hybrid set up:

5 days in the office

Benefits:

Competitive benefits package including pension, holiday allowance and generous bonus

What they do:

An energy firm with a positive and inclusive culture operating in a fast‑paced, corporate environment.

Size of company:

Mid‑sized London office with global presence and a collaborative, close‑knit team.

Company culture and what makes them great to work for:

This is a professional yet friendly business that places real value on workplace experience, collaboration and service excellence. The culture is inclusive, supportive and detail‑driven, with an emphasis on taking pride in the working environment. Employees are trusted to work autonomously while being well supported by clear processes and regular communication.

Key responsibilities for this role:

• Acting as the first point of contact for all visitors, providing a professional and welcoming front‑of‑house experience
• Managing reception duties including switchboard, inbox queries and general enquiries
• Overseeing meeting room bookings, set‑ups and resets
• Ensuring reception, breakout spaces and shared areas are well presented at all times
• Coordinating office facilities and liaising with building management and suppliers
• Managing office supplies, stationery and kitchen stock
• Organising weekly office breakfasts and supporting office culture initiatives
• Receiving and distributing post, deliveries and arranging couriers
• Maintaining internal records such as seating plans, org charts and phone lists
• Supporting ad hoc administrative requests across the wider London team

What background and experience are the company looking for?

• Proven experience in a Workplace Coordinator, Office Coordinator or facilities‑focused role
• Strong customer service mindset with excellent verbal and written communication skills
• Experience managing suppliers, facilities issues and office services
• Confident juggling multiple priorities in a busy environment while remaining calm and proactive
• Highly organised with strong attention to detail and a “can‑do” attitude
• Proficiency in Microsoft Office; familiarity with OneDrive is advantageous
• Fire Warden and First Aid certification (or willingness to obtain)

Who is taking care of the client and candidate applications for this position?

Michelle Muthoni - Senior Talent Associate

For this role, C&C Search is acting as an employment agency. At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering – across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being part of creating a fairer society by partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.