Specialist Project & Contract Support Officer - £46,160 p.a. + benefits

Medicines and Healthcare products Regulatory Agency; Potters Bar; On-site; GBP 60,000 - 80,000; Full time

Job summary

A UK regulatory agency is seeking a project support officer to manage project controls and facilitate the South Mimms Site Capital Programme. Candidates will need substantial experience in project support processes, effective stakeholder engagement skills, and relevant qualifications like PRINCE2. The position offers a competitive salary of £46,160 plus pension contributions and is aimed at UK nationals or those with valid work rights in the UK.

Benefits

25 days annual leave

Defined benefit pension scheme

Employee Assistance Services

Qualifications

• Experience in all aspects of project support: scheduling, risk & issue management, change control.
• Effective stakeholder engagement experience.
• Good organisational and management experience of project work.

Responsibilities

• Support the delivery of the South Mimms Site Capital and Revenue Programme.
• Manage project controls and report to the Project Manager.
• Coordinate and manage project and contract spend.

Skills

Project support experience

Stakeholder engagement

Organisational skills

Change control

Agile methods

Education

PRINCE2 Practitioner

APM Project Management Qualification

Contract Management qualification

Tools

MS Office tools (Word, PowerPoint, Excel)

Job description

Overview

This is a full‑time opportunity on a 23‑month fixed‑term contract, internal move, secondment, loan or temporary promotion basis. The role is based onsite at the Science Campus in South Mimms, Hertfordshire. The position can only be worked in the UK.

About Infrastructure and Laboratory Services (ILS)

ILS is part of the Corporate Group and delivers engineering and specialist support to maintain a safe working environment in specialist scientific facilities. ILS supports the Agency work by delivering clear funded programmes to maintain infrastructure, facilities, equipment and invest in unique scientific facilities. A centralised support process provides efficiencies, savings and value for money.

Division Structure

• Facilities & Laboratory Services – day‑to‑day running and support of sites, laboratories and specialised facilities, security, catering, cleaning, waste and liaison with the 10th Floor.
• Engineering – management of complex buildings and infrastructure, adherence to critical health and safety requirements and response to alarms 24/7.
• Specialist Project & Programme Management – delivery of the South Mimms Site Capital and Revenue Programme, supporting Project Managers/Team Managers and Portfolio Leads through project management processes, contract management and coordination of business management actions.
• Planning and Scheduling – ensuring systems are in place for effective planning and scheduling.
• Monitoring & Reporting – managing project controls, reporting to the Project Manager or Team Manager on project status and developing project and contract performance reports.
• Administration – efficient organisational tasks, secretariat support for Portfolio Board Meetings and compliance with security, health & safety, equality & diversity, business continuity and business planning.
• Financial Control – coordination of project and contract spend, contribution to budgets and project business case.

Responsibilities

• Support the delivery of the South Mimms Site Capital and Revenue Programme.
• Operate project management processes, contract management and coordinate business management actions.
• Manage project controls and report status to the Project Manager or Team Manager.
• Develop project and contract performance reports.
• Ensure organisational tasks are carried out efficiently.
• Provide secretariat support for Portfolio Board Meetings.
• Manage compliance with departmental security, health & safety, equality & diversity, business continuity and business planning.
• Coordinate and manage project and contract spend and contribute to budget compilation.

Qualifications and Experience

• Experience in all aspects of project support: scheduling, risk & issue management, change control and governance.
• Effective stakeholder engagement experience.
• Experience evaluating and promoting best practices and lessons learned.
• Good organisational and management experience of project work.
• Relevant qualifications: PRINCE2 Practitioner, APM Project Management Qualification, Contract Management qualification or equivalent.
• Working knowledge of MS Office tools in a project environment (Word, PowerPoint & Excel).
• Experience working with Agile methods.
• Experience in managing capital programmes, lab refurbishments or similar.

Other Requirements

• Successful candidates must pass a disclosure and barring security check, animal rights and pro‑life activism checks, and a criminal record check.
• For certain roles, vaccinations and routine health surveillance may be required.
• All applicants must complete baseline personnel security standard checks.

Nationality Requirements

• UK nationals.
• Republic of Ireland nationals.
• Commonwealth nationals with right to work in the UK.
• EU, Switzerland, Norway, Iceland, Liechtenstein nationals and family members with settled or pre‑settled status under the EU Settlement Scheme.
• Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for the EU Settlement Scheme on or before 31 December 2020.
• Turkish nationals and certain family members who have accrued right to work in the Civil Service.
• Individuals with limited leave to remain or indefinite leave to remain who have applied for the EU Settlement Scheme before the deadline.

Employment and Benefits

• Annual Leave: 25 days, rising to a maximum of 30 days with service.
• Privileged Leave: 1 day.
• Hours of Work: 37 hours (net) per week for full‑time staff.
• Occupational Sick Pay: One month full pay/half pay on entry, rising to a maximum of five months.
• Flexible working options.
• Mobility clause in contracts allowing staff to move across the Civil Service.
• Defined Benefit Pension scheme.
• Interest‑free season ticket loan or bike loan.
• Employee Assistance Services and access to the Civil Service Benevolent Fund.
• Opportunity to join Civil Service clubs and Motoring Association.
• Ongoing learning and development.

Diversity and Inclusion

We recruit by merit on the basis of fair and open competition, welcoming diversity and promoting equal opportunities. We offer a Disability Confident Scheme and a Redeployment Interview Scheme.

About the Medicines and Healthcare products Regulatory Agency (MHRA)

MHRA improves the health of millions of people every day through effective regulation of medicines and medical devices underpinned by science and research.

Salary

£46,160 + £13,372 towards the Civil Service Defined Benefit Pension scheme.