Recruitment Scheduler

Insight Select; England; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A global recruitment firm is looking for a detail-oriented Recruitment Scheduler to support a talent acquisition team. This position involves coordinating interviews, managing candidate communications, and ensuring a seamless recruitment process. Ideal candidates will have 1-2 years of experience in recruitment coordination, proficiency in MS Office and Applicant Tracking Systems, and excellent communication skills. The role is hybrid, allowing flexibility between remote and on-site work.

Qualifications

• 1-2 years of experience in recruitment coordination or similar role.
• Proficiency in MS Office Suite and ATS.
• Strong attention to detail in managing schedules.

Responsibilities

• Coordinate phone, video, and in-person interviews with candidates.
• Manage candidate communications throughout the interview process.
• Oversee scheduling and ensure interviewers have necessary materials.

Skills

Recruitment coordination

MS Office Suite

Attention to detail

Communication skills

Time management

Interpersonal skills

Tools

Applicant Tracking Systems (ATS)

Microsoft Teams

Job description

Contract Recruitment Scheduler / Recruitment Administrator

• 6 Month Contract (inside IR35)
• London / Hybrid

Job Overview:

An excellent opportunity has arisen with a global brand for a detail-oriented Recruitment Scheduler to support an established talent acquisition team during a period of growth. The Recruitment Scheduler will be responsible for coordinating interviews, managing candidate communications, and working closely with recruiters, hiring managers, and candidates to ensure a seamless recruitment process.

Role and Responsibilities:

• Arrange phone, video, and in-person interviews with candidates and hiring teams, ensuring availability and timeliness
• Point of contact for candidates throughout the interview process, providing updates, confirmations, and necessary details
• Oversee the scheduling and rescheduling of interviews maintaining accurate calendars for recruiters and interview panels
• Ensure interviewers have the necessary candidate resumes, interview guides, and other relevant documents
• Provide candidates with all necessary details regarding interview format, location (if in-person), and virtual meeting links
• Ensure all interview data and candidate information is accurately recorded in Applicant Tracking Systems (ATS)
• Work closely with recruiters, hiring managers, and other internal stakeholders to align schedules and address any last-minute changes
• Ensure a positive candidate experience by offering timely support and a clear flow of communication.
• Assist with the coordination of recruitment-related events, such as job fairs and interview days.

Essential Skills and Experience:

• 1-2 years of experience in recruitment coordination, talent acquisition, or a similar role
• Proficiency in MS Office Suite (Outlook, Excel, Word), experience with Applicant Tracking Systems (ATS), and video conferencing tools e.g. Microsoft Teams, etc
• Strong attention to detail with the ability to juggle multiple schedules and prioritize tasks in a fast-paced environment
• Excellent verbal and written communication skills for candidate and internal stakeholder engagement
• Ability to work efficiently, manage time effectively, and meet deadlines
• Capable of resolving scheduling conflicts and adapting to last-minute changes
• Strong interpersonal skills with the ability to work in a team-oriented environment