Project Coordinator

Emtec Climate Solutions; England; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading HVAC contractor based in Warrington is seeking a Project Coordinator to support the delivery of HVAC projects. The role requires strong communication and organizational skills, as well as experience in technical project delivery. The ideal candidate will thrive in a fast-paced business environment and be proactive in their approach. The company offers a competitive benefits package including 25 days annual leave and career progression opportunities.

Benefits

25 days annual leave

Company pension scheme

Health and wellbeing programme

Life insurance

On site parking

Long term career progression

Qualifications

• Experience in HVAC, construction, M&E, or technical project delivery environments.
• Previous experience in a Coordination, Planning or Admin role.
• Comfortable working in a growing, fast-paced business.

Responsibilities

• Support the delivery of HVAC projects from handover to completion.
• Raise purchase orders and track material deliveries.
• Ensure consistent use of handover and pre-start checklists.
• Maintain regular updates with internal teams and clients.

Skills

Proficient in Excel

Strong communication

Organisational skills

Ability to manage multiple tasks

Tools

Google Sheets

JobLogic

SimPRO

Job description

Location: Warrington (office based, 5 days per week)

Contract: Permanent, full-time

The Role

As a Project Coordinator, youll play a key role in supporting the successful delivery of our HVAC projects. Youll be the link between the Head of Projects, engineers, service team and clients, ensuring that procurement, schedules, documentation and communication all run smoothly and to a high standard.

This is a demanding role that requires organisation, initiative and attention to detail. Its ideal for someone who thrives in a supportive but hands on role, enjoys problem solving and wants to grow within a business that is scaling rapidly.

Your Responsibilities

• Project support and coordination
• Support the delivery of HVAC projects from handover to completion
• Schedule and confirm site visits, installations, and commissioning
• Prepare job packs, RAMS, permits and compliance documentation
• Monitor project progress, flag risks or delays and support resolution
• Maintain accurate, well organised records and project files

• Procurement and logistics
• Raise purchase orders and track material deliveries
• Liaise with suppliers, subcontractors, engineers and clients to coordinate logistics
• Ensure all procurement is aligned with project schedules and budgets

• Documentation and compliance
• Ensure consistent use of handover and pre-start checklists
• Track and file compliance documentation including commissioning certs and O&M content
• Support invoice prep, variation tracking and cost reporting

• Communication and reporting
• Maintain regular updates with internal teams and clients
• Proactively support Project Managers to drive momentum and resolve blockers
• Assist in weekly reporting and operational updates to the Head of Projects

Experience

What were looking for:

• Experience in HVAC, construction, M&E, or technical project delivery environments
• Previous experience in a Coordination, Planning or Admin role
• Comfortable working in a growing, fast-paced business

Knowledge And Skills

• Proficient in Excel, Google Sheets, and project management tools
• Familiarity with systems such as JobLogic, SimPRO or similar (preferred but not essential)
• Understanding of health & safety and compliance documentation (e.g RAMS, permits, commissioning certs)
• Strong communication and organisation skills
• Tech savvy with Excel, Google Sheets and job management tools
• Ability to manage multiple tasks simultaneously and work to lead times and deadlines

Personal attributes

• Proactive, organised and self motivated
• Calm under pressure with a solution-focused mindset
• Takes initiative to avoid possible escalations
• Team player who supports, challenges and communicates professionally

What We Offer

• 25 days annual leave, plus bank holidays
• Company pension scheme
• Health and wellbeing programme
• Life insurance
• On site parking
• Long term career progression and development opportunities

About Emtec Climate Solutions

Were not just another HVAC contractor - were specialists in high-performance heating, ventilation, and air conditioning systems across commercial and industrial sectors. Based in Warrington, were scaling fast with a bold growth plan: from £4M to £10M turnover in three years, with a sharp focus on operational excellence and service quality.

Apply now!

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