Procurement Systems Administrator

Henderson Group; Antrim; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading foodservice provider in Northern Ireland is seeking a Procurement Systems Administrator to manage data flow between internal systems and external platforms. Candidates should possess strong Excel skills, a minimum of GCSE English and Maths, and a knack for data analysis. This full-time role offers a competitive salary and benefits, including hybrid working options, a pension scheme, and employee discounts. Join a company that values employee development and community support.

Benefits

Contributory pension scheme

Healthcare

Life assurance

Employee assistance programme

Social club

Staff discount at SPAR/EUROSPAR

Qualifications

• Understanding of product data in a business environment.
• Demonstrable experience working with data imports/exports.
• Experience working with customer pricing or product data in a commercial environment.

Responsibilities

• Maintain and update accurate customer and product data.
• Support onboarding of new customers.
• Generate and analyze reports on customer purchasing behavior.
• Collaborate with sales teams to review customer baskets.
• Act as a liaison between internal teams and customers.

Skills

Microsoft Office, particularly Excel

Data Analysis

Commercial awareness

Problem-solving skills

Clear communication

Education

GCSE English and Maths (or equivalent)

Degree in a relevant discipline or relevant professional certification

Job description

Procurement Systems Administrator

Attractive Salary and Benefits

36.5 Hour week (Hybrid)

Newtownabbey

Overview

Henderson Group are proud to be Northern Ireland’s leading foodservice provider. Our group encompasses Henderson Foodservice, Henderson Wholesale, Henderson Retail, and Henderson Group Property. We employ over 5,000 staff and have been placed 5th in Ulster Business Top 100 Companies 2024.

Henderson Food Service is the leading supplier to the food service industry in Ireland. We source and supply a range of thousands of products to customers including hotels, restaurants, and public sector organisations such as hospitals and offices.

We’re looking for a motivated and detail-oriented individual to join us as a Procurement Systems Administrator. You’ll play a key role in ensuring our product and customer data flows seamlessly into external ordering platforms, helping our customers maintain accurate menus, ingredient information, and allergen data.

This role is ideal for someone who enjoys working with data, is technically confident, and is keen to develop their skills in a supportive and fast-paced environment.

Responsibilities

• Maintain and update accurate customer and product data across external platforms
• Support the onboarding of new customers, ensuring data is correctly configured and aligned with platform and customer needs
• Generate and analyse reports on customer purchasing behaviour, providing insights to drive sales growth and improve customer engagement
• Collaborate with sales teams to review customer baskets, identify gaps and opportunities, and support initiatives to increase market share
• Act as a key liaison between internal teams and customers to resolve data-related issues and ensure a seamless procurement experience
• Contribute to continuous improvement of platform processes and data workflows, identifying opportunities for automation and efficiency

Skills for Success

Joining us as Procurement Systems Administrator the minimum criteria you’ll need is:

Essential Criteria:

• A minimum GCSE English and Maths (or equivalent)
• Understanding of product data in a business environment
• Proficient in the use of Microsoft Office, particularly Excel

It is Desirable if you had:

• A degree (or equivalent) in a relevant discipline OR relevant professional certification
• Demonstrable experience working with data imports / exports, including matching and merging datasets
• Experience working with customer pricing or product data in a commercial environment
• Knowledge of invoice and credit processing

Personal Attributes

• A self-starter with strong initiative and problem-solving skills
• Excellent organisational skills and attention to detail
• Clear and confident communicator
• A commercial and results-focused mindset

Are we right for you?

As part of this role, it will be important that you feel aligned with the values that we live and work by.

• Ambition – We always strive to be better. We seek new challenges and look for ways to do things better
• Customer First– We provide exceptional service. We put customers at the heart of everything and support our communities
• Teamwork– We succeed together. We help colleagues to succeed, and we share our knowledge and skills
• Integrity – We are fair, honest and ethical. We treat everyone with dignity and respect. We are inclusive and champion diversity

The Reward

The impact you can make with Henderson Group goes far beyond your day to day. You will be part of a business supporting defibrillator installations and school sports days. You will have the balance necessary to enjoy your job and your life. We will help you to feel proud of what you do and achieve. And we will be here to celebrate your success.

Our business has been recognised externally for delivering excellence in employment. We value employee development and heavily invest in our people.

Benefits include market competitive salary, contributory pension scheme, healthcare, life assurance, employee assistance programme, social club, Perks Offers/Discount scheme throughout UK/Ireland, staff discount (grocery/fuel) at SPAR/EUROSPAR Henderson Group company-owned stores and many more.

This is a full-time position working 36.5 hours per week. Working hours will be 9:00am-5:00pm Monday to Thursday and 9:00am-4:00pm Friday. Hybrid and flexible working arrangement available.

Completed applications must be submitted online by midnight on Monday 29th September 2025.

We are an equal opportunities employer.

Keywords

Skills: Data Analysis, Reporting, Sales Support, Data Merge, Commercial awareness

Benefits: Pension Fund, Medical Aid / Health Care