Personal Assistant to Managing Director

Airbus Helicopters; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading aerospace company is seeking a Personal Assistant to the Managing Director in Oxford. This role offers a permanent position with competitive benefits. The ideal candidate will manage complex calendars, coordinate meetings, and provide administration support. They must have strong organisational and communication skills, a minimum of 3-5 years experience in a similar role, and a bachelor's degree. This position requires handling sensitive information with discretion and the flexibility to adapt to changing priorities.

Benefits

Private Medical Insurance

Pension scheme

Share Incentive Plan

Travel Insurance

Qualifications

• 3-5 years' experience as a Personal Assistant or similar role supporting a senior executive.
• Exceptional proficiency in Google tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the Managing Director’s complex calendar and schedule.
• Coordinate travel arrangements and prepare detailed itineraries.
• Assist with tracking key projects and ensuring deadlines are met.

Skills

Organisational skills

Communication skills

Discretion

Time-management

Education

Bachelor’s degree or equivalent professional qualification

Tools

Google

SAP/Salesforce

Job description

Job Description

Personal Assistant to Managing Director AHUK

Permanent

Oxford

About Our Team

Airbus Helicopters is the world’s largest helicopter manufacturer and the company’s site at Oxford Airport is Britain’s civil helicopter hub. AHUK offers considerable experience in helicopter sales, bespoke completions, maintenance and spares support. Its in‑house engineering capabilities include design, customisation, installation, flight‑testing and certification, as well as technical support, maintenance, training and the supply of spares for civil and military applications. AHUK is the MoD’s chosen provider of helicopters and maintenance for its No.1 Helicopter Flying school (referred to as MFTS) located in RAF Shawbury (Shropshire) and RAF Valley (Anglesey).

Description / Overall Purpose Of The Job

The Personal Assistant (PA) to the Managing Director (MD) will provide comprehensive, high‑level administrative, organisational, and secretarial support to ensure the efficient and effective running of the Managing Director’s office. This role requires exceptional organisational skills, discretion, and the ability to handle confidential matters with the utmost professionalism. The ideal candidate must be proactive, able to anticipate needs, and manage multiple priorities effectively, coordinate complex schedules and act as a key communication link between the Managing Director and internal/external stakeholders.

Main Responsibilities

Administrative and Secretarial Support

• Manage the Managing Director’s complex calendar, including scheduling meetings, appointments, and conferences, and resolving scheduling conflicts.
• Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy and adherence to company standards.
• Answer and screen phone calls and emails, redirecting inquiries as necessary, and handling sensitive information with discretion.

Travel and Logistics Management

• Coordinate all domestic and international travel arrangements, including flights, accommodations, ground transportation, and preparing detailed itineraries.
• Process expense reports accurately and in a timely manner, ensuring compliance with company policies.
• Organise and coordinate internal and external meetings, including booking venues, preparing agendas, distributing materials, and taking minutes as required.

Project and Task Support

• Assist the Managing Director with tracking key projects, ensuring deadlines are met, and following up on action items.
• Board Preparation
• Conduct research and compile data to prepare reports and summaries for the Managing Director’s review.
• Act as a gatekeeper and liaison between the Managing Director and internal staff, clients, and external stakeholders.

Event Coordination

• Assist in planning and organising corporate events, airshows etc.
• Reception/Administrative Support
• Responsible for managing all front‑of‑house operations via permanent Receptionist, who serves as the primary point of contact for all visitors and external calls, ensuring a professional and welcoming environment, all while adhering to established security protocols.

Essential Knowledge and Skills

• Proven experience (minimum 3‑5 years) as a Personal Assistant, Executive Assistant, or similar role preferably supporting a senior executive or Managing Director.
• Exceptional proficiency in Google
• Outstanding written and verbal communication skills.
• High level of discretion and integrity in handling confidential information.
• Strong organisational and time‑management skills with the ability to prioritise tasks with minimal supervision.

Desirable

• SAP/Salesforce

Essential Education, Qualifications or Training

• Bachelor’s degree or equivalent professional qualification.

Desirable Education

• French/German

Additional Requirements

• Due to the nature of this position you will require DBS Security Clearance and be eligible for SC clearance.
• Applicants must meet any/all requirements of Export Compliance Regulations.
• All candidates must possess the current, legal right to work in the United Kingdom. Airbus will not be able to offer sponsorship for any employment Visa.

The Reward

In joining the Airbus family, you will play a critical part in delivering the most efficient helicopters for its customers, who serve, protect, save lives and carry passengers in demanding environments. On top of your competitive base salary, you will have access to the following benefits below via our Airbus salary sacrifice schemes:

• Private Medical Insurance (Bupa) – single cover for employees paid by the company
• Pension: Employees are auto‑enrolled into the Airbus Group UK Retirement Fund. Initially, AH contributes 6%, employee 4% basic.
• Share Incentive Plan and ESOP. Annual share schemes at company discretion.
• Success Share, Discretionary Group bonus scheme (conditions apply).
• Bikes to Work (up to £3,000) (employee purchase scheme).
• Technology (employee purchase scheme).
• Mydrive (employee car purchase scheme).
• Den‑Plan (employee purchase scheme).
• Health‑care Cash Scheme.
• Personal Accident Insurance (employee purchase scheme).
• Health Assessments.
• Travel Insurance.
• Shopping vouchers/discounts.
• Financial/Legal Advice (eg, Will‑writing; Lasting Power of Attorney).

Data Protection and Consent

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Equal Opportunities

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].

Job Details

• Company: Airbus Helicopters UK Ltd
• Employment Type: Permanent
• Experience Level: Professional
• Job Family: Administration / Documentation