Payroll Specialist

Irex Services; Lancaster; On-site; GBP 28,000 - 35,000; Full time

Job summary

A payroll management company in the United Kingdom is seeking a Payroll Specialist responsible for processing weekly payroll and filing payroll tax returns accurately. The ideal candidate should possess strong organizational skills, maintain confidentiality, and demonstrate attention to detail. Candidates with experience in payroll functions and familiarity with JDE Payroll Systems are preferred. This role involves occasional travel and works closely with HR to ensure benefits coordination.

Qualifications

• High School Diploma required; experience in a Payroll Office performing all payroll functions.
• Experience working with Unions nationally is preferred.
• Knowledge of JDE Payroll Systems and Direct Deposit transmittal process is a plus.

Responsibilities

• Responsible for processing weekly payroll and ensuring accurate completion.
• Administer the time keeping system and train users.
• Prepare and submit state and local payroll tax returns.
• Respond to employee payroll inquiries with professionalism.

Skills

Strong skills using & understanding the flow of transactions within payroll

Ability to maintain confidentiality & exercise extreme discretion

Excellent problem solving/judgment skills & high level of attention to detail

Strong organizational and communication skills

Ability to handle & prioritize multiple tasks

Education

High School Diploma

Experience in a Payroll Office performing all payroll functions

Experience working with Unions nationally

Knowledge of JDE Payroll Systems

Knowledge of Direct Deposit transmittal process

Tools

JDE Payroll Systems

Job description

This position is responsible for preparing and filing state and local payroll tax returns and arranging for payment on a timely basis.

This position is also responsible for the timely administration of hourly payroll and a variety of administrative duties associated with the hourly payroll functions.

Essential Duties and Responsibilities

Hourly Payroll

• Responsible for processing weekly payroll.
• Ensures proper completion of payrolls, including, printing and distributing checks and transmitting payroll ACH files.
• Administer the time keeping system and train field users on proper use.
• Review payroll calculations to ensure accuracy of wages, taxes, benefits and deductions.
• Process voluntary and involuntary deductions. Transmit files and payments to appropriate agencies.
• Maintain employee payroll files and employee information in the payroll software.
• Responsible for ensuring receipt of correctly completed I-9 and processing in the E-Verify system when required.
• Work with HR to ensure coordination of benefits and deductions.
• Respond to employee requests pertaining to payroll matters, maintaining a professional and positive attitude.
• Process weekly certified payrolls, as required.
• Reconciles union remittance payments to the general ledger on a monthly basis.
• Assist in collecting data for union and financial audits.

Payroll Taxes

• Assist in collecting data for workers compensation, union and financial audits.
• Complete payroll tax registrations for withholding and unemployment accounts when employing associates in new states.
• Ensure proper set up and maintain state unemployment rates in JDE for all Companies
• Prepare and submit state and local payroll tax returns and filings to the appropriate agencies including any ACH payments.
• Reconciles all payroll tax accounts to the general ledger
• Reviews payroll tax area code on all jobs and interacts with field to ensure proper tax area set up.
• Advise management of changes in tax laws and needed actions.
• Assist in annual W-2 process and reconciliation.
• Maintains department tax files for all Companies.
• Interacts with Corporate Cost Control regarding unemployment rates and claims.

Skills and Abilities

• Strong skills using & understanding the flow of transactions within payroll
• Ability to maintain confidentiality & exercise extreme discretion
• Excellent problem solving/judgment skills & high level of attention to detail and accuracy
• Strong organizational, interpersonal and communication skills & the ability to work under pressure required
• Ability to handle & prioritize multiple tasks and meet all deadlines

Education/Experience

• High School Diploma, required
• Experience in a Payroll Office performing all payroll functions
• Experience working with Unions nationally, preferred
• Knowledge of JDE Payroll Systems, a plus
• Knowledge of Direct Deposit transmittal process, a plus

Travel

Rarely, as needed.

The duties and responsibilities described above are not a comprehensive list. Additional tasks may be assigned to the employee from time to time; the scope of the job may change as necessitated by business demands.