PA / Admin - Fixed Term contract for 12 months

Delaney Browne; Reading; Hybrid; GBP 32,000; Full time

Job summary

A project management firm in Reading is seeking a dedicated administrative support professional. The role is hybrid, bridging on-site and remote tasks, focusing on aiding the contract design team with project management and administrative tasks. Candidates need a clean UK driving license, a flair for organization, and experience with AutoCAD and Office 365. This position offers a fixed-term contract of 12 months with a pay of up to £32,000 per year, along with benefits like on-site parking.

Benefits

On-site parking

Qualifications

• Full UK Driving License, preferably clean.
• Experience with Office 365 (Word, Excel, PowerPoint) required.
• 2 years of PA Admin experience required.

Responsibilities

• Organise and schedule meetings and take minutes.
• Manage internal projects and follow-ups with team members.
• Assist contract managers with monthly cost reporting.
• Monitor project procurements and schedules.
• Provide administrative support to the team and management.

Skills

Attention to detail

Good communication skills

Excellent organisational and time-management skills

Ability to cope with change

Flair for analysis

Microsoft Office experience

AutoCAD experience

Tools

AutoCAD

Monday.com

Microsoft Office

Job description

Overview

Date posted: 27 November 2025

Pay: Up to £32,000.00 per year

Job Description:

Salary Band £32k for 12 months

Hybrid / Reading Office / On site

Hours: 7.30am – 16.30 Mon – Fri for Full time, or five days 9am to 2:30pm part time

Fixed Term Contract for 1 year required asap

Responsibilities

• Improve contract design manager’s ability to deliver projects on programme, with correct information, and a quality product outcome, within budgets. Help Operations team with project and workflow programming, document control and reporting. The key to efficiency in the team, and communicating effectively internally and with prospects and clients.
• Carefully monitor the status of all project programmes and provide correct and timely information and support.

Job Specific

• Organise and schedule meetings.
• Prepare meeting agendas, perform research for meetings, and take minutes during meetings.
• Maintain office correspondence and document control.
• Manage internal projects and follow-up with team members where required.
• Liaise with other staff members on behalf of senior management.
• Submit agenda for a weekly 121 update meeting with manager to report any decisions taken or advice needed where outside previous remit.
• Attend Staff Meeting, ready to discuss current matters as to your department.
• Attend Appraisal Meeting with Manager and HR Manager and action follow up items.
• Assist contract managers with monthly cost reporting.
• Keep up to date programmes on all projects, working with the contract managers.
• Prepare time management day plans in order of importance, estimating hours needed. Submit annual goals to manager in line with department and company goals, reviewing weekly and monthly.
• Provide administrative support to the team and management including but not limited to, updating the trackers, Monday.com, metronome metrics, ChainWeaver, CRM, Critical themes and software licences.
• Assist with Quality tasks including, adding info to internal passport systems and creating labels, creating JotForm’s and quality plans.

Monitoring of Project Procurement & Manufacture Schedules

• Monitor and chase orders through with purchasing team / suppliers to ensure project programme achieved and all orders fulfilled correctly so no manufacturing issues.
• Work with and help the Contract Design Managers and Operational Team to keep an up-to-date programme on all projects.
• Update spreadsheet trackers.
• Assisting procurement team with production releases and production trackers.
• Create part overlays.

Design

• Help Operations team with programming and reporting.
• Check any drawings (typically automatic emails from online doc control systems) for any revisions that affect our work. Download copies and keep an up to date record of the relevant drawings that do affect our work.
• Upload drawings onto customer online document control systems for approval / comments e.g 4 projects, conject etc.
• Create schedules for suppliers providing a breakdown of what is required on which stillages / shipment.
• Assist in marking up 2D drawings.
• Conduct simple survey and drawing checks, GA plans, balcony and bracket positions.
• AutoCAD 3D input checks & overlays

Skills, Knowledge, Qualifications and Experience

• Full UK Driving License, preferably clean.
• AutoCAD / Monday.com / Microsoft Office experience preferable but not essential
• Attention to detail
• Ability to cope with change
• Prepared to go the extra mile
• Reliable, loyal, honest, team player.
• Good communication skills.
• Ability to meet objectives within designated constraints.
• A flair for analysis, troubleshooting and problem solving.
• Good accurate record keeper.
• Excellent organisational and time-management skills.
• Full UK Drivers License

Job Types

Full-time, Part-time, Fixed term contract

Contract length: 12 months

Benefits

• On-site parking

Application question(s)

• Are you able to work the hours 7 : 30 to 4 : 30 if it is full time?
• Are you a driver with a car?
• Do you live within a 10 mile radius to Reading, berks
• Are you available from early January for a 12 month contract?

Experience

• of office 365 Word, Excel, PowerPoint. : 3 years (required)
• PA Admin : 2 years (required)

Work Location

Hybrid remote in Reading RG2