Office & Compliance Manager

ZipRecruiter; London; On-site; GBP 40,000 - 45,000; Full time

Job summary

A leading international shipping group in London is seeking an Office & Compliance Manager to oversee daily operations and ensure compliance with Health & Safety regulations. The ideal candidate has 3–5 years of experience in office management, strong organizational skills, and the ability to maintain efficient office procedures. This is a full-time position based in central London offering a salary of £40,000 - £45,000.

Qualifications

• 3–5 years’ experience in an office management or senior administrative role.
• Strong knowledge of facilities management and Health & Safety procedures.
• Exceptional organizational and time management skills.

Responsibilities

• Develop and maintain office policies for efficient operations.
• Manage relationships with suppliers and service providers.
• Coordinate repairs and maintenance with landlords and contractors.
• Oversee office logistics for a productive workplace.
• Lead sustainability initiatives including recycling programmes.

Skills

Office management

Health & Safety knowledge

Organizational skills

Interpersonal skills

Problem-solving

Job description

Overview

Our client is a leading international shipping group headquartered in London. As the company continues to grow, we are seeking a proactive and highly organised Office Administrator/Facilities Manager to ensure the smooth running of daily operations and provide essential support to the team.

Title: Office & Compliance Manager

Salary: £40,000 - £45,000

Location: Central London – 100% office based

Job Responsibilities:

• Develop, implement, and maintain office policies and procedures to ensure efficient day-to-day operations, including upkeep of the H&S Handbook
• Manage relationships with key suppliers and service providers (e.g. cleaning, vending, and plant maintenance companies)
• Act as the main point of contact for landlords and contractors, coordinating repairs and maintenance as required
• Oversee and coordinate all office logistics to create an efficient and productive workplace
• Lead initiatives on sustainability and environmental matters, including recycling programmes and internal environmental meetings
• Stay up to date with changes in relevant regulations, ensuring compliance with company policies and procedures
• Manage and update the office seating plan
• Oversee all Health & Safety responsibilities within the office, including:
• DSE Assessments
• Fire Marshal and First Aider coordination
• Risk Assessments

Requirements:

• 3–5 years’ experience in an office management or senior administrative role
• Strong knowledge of facilities management, Health & Safety, and fire safety procedures
• Exceptional organisational and time management skills with strong attention to detail
• Confident communicator with excellent interpersonal skills and a professional manner
• Proactive, resourceful, and able to take initiative to solve problems
• Ability to remain calm and effective under pressure