Legal Support Administrator (5803)

Irwin Mitchell; Leeds; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A national law firm is seeking a Legal Support Administrator to join their Leeds office. In this hybrid role, you will provide essential administrative support to legal teams and ensure that case files are maintained accurately. The ideal candidate will possess strong attention to detail, excellent time management, and communication skills. This position offers opportunities for personal development within a friendly and inclusive environment.

Benefits

Generous holiday allowance

Flexible pension schemes

Volunteering days

Health membership

Well-being initiatives

Qualifications

• Interest in building a career in Administration.
• Enthusiasm and a can-do attitude.
• Ability to manage change and meet business demands.

Responsibilities

• Handle fee earner queries by email & MS Teams.
• Manage case files and ensure databases are updated.
• Support fee earners with case preparation.

Skills

Administration skills

Attention to detail

Communication skills

Time management

Ability to multi-task

Job description

We're recruiting for a Legal Support Administrator to join our Support Services team, working hybrid from our Leeds office. If you enjoy administration work and being part of a successful, friendly and high-performing team, then this is the job for you. You'll be working closely with fee earners and Partners to make sure they have the right administrative support at all times. This is a busy and fast-paced role, so you'll need to be able to work quickly and accurately, building strong relationships with your team and our clients.

What you'll be doing

• Handling fee earner queries by email & MS Teams
• Making sure all team files are in good order and databases are kept up to date
• Opening & closing case files on the relevant case management systems
• Making payments of invoices, cheques, BACs payments & billing
• Supporting fee earners with the preparation of cases, e-bundles & paper bundles
• Preparing digital files for audit
• Administration of the department's digital storage platforms
• Booking fee earner travel and meetings and managing expenses
• Managing the office inbound post, printing, scanning.
• Managing Radiology requests across multiple digital platforms
• Dealing with urgent support requests within a timely manner

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It's made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.

Additional Information

As part of the Irwin Mitchell Group's onboarding process all successful applicants are required to complete the group's employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, colleagues, clients, partners and other stakeholders. We carry out pre-employment screening to establish your eligibility to work in the UK, criminal record and financial checks with our trusted 3rd parties. The employment screening process will fully comply with Data Protection and other applicable laws.

Ideal Candidate Profile

• A keen interest in building a career in Administration, with willingness to learn.
• Enthusiasm, a can-do attitude and willingness to contribute to the team
• The ability to work on your own initiative
• The ability to manage change and meet demands of the business
• Great accuracy and attention to detail with the ability to multi-task
• Great time management skills
• The ability to work within strict service level agreements
• Excellent verbal and written communication skills

Our values

• To be pioneering with an imaginative outlook
• To be approachable and caring
• To be tenacious in the pursuit of our objectives
• To be efficient in the provision of our services
• To work with a foundation of integrity.

We're a national law firm with a local reach. Our legal experts are here for you. Whether it's personal or business, we understand that everyone's situation is different. But we're more than just a law firm - we're a team of people working together to help individuals and businesses navigate life's ups and downs. Working here you'll feel a part of our friendly and inclusive environment.

We'll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things and make a real difference to our clients and communities. We're always looking to support our colleagues to work in a way that works best for them and everyone else, including our clients, the business and the regulators. Please speak to a member of our Recruitment and Onboarding team for more information.

Your Role & What You'll Be Doing

• 25 days holidays as standard plus bank holidays - You can 'buy' up to 35hrs of extra holiday too.
• Generous and flexible pension schemes.
• Volunteering days - Two days of volunteering every year for a cause of your choice (fully paid)
• Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.

We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you're fully supported. This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements. We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!