HR Support Assistant

Matchstick Dev; Livingston; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A dynamic HR service provider in Scotland is seeking a candidate for their HR Support team. This role involves keying contractual changes into the HR/Payroll system, producing documentation, and providing recruitment advice. The ideal applicant will possess strong communication and problem-solving skills and be proficient with Microsoft Office. This is a fixed-term role offering hybrid working, accommodating a diverse workforce.

Qualifications

• Well-developed communication and problem-solving skills.
• Proficient in Microsoft Office.
• Good understanding of data protection principles.

Responsibilities

• Keying of contractual changes to the HR/Payroll system.
• Producing associated contractual documentation.
• Administering recruitment processes and advising on HR policies.

Skills

Communication skills

Problem-solving skills

Proficiency in Microsoft Office

Understanding of data protection principles

Job description

Job Advert

36 hours per week, 52.14 weeks per year, Fixed Term until 31 July 2026

INTERVIEW WILL BE HELD ON TUESDAY 3RD FEBRUARY 2026

We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged backgrounds.

An exciting opportunity has arisen to join our busy HR Support team who are responsible for providing administrative support associated with the delivery of the Council’s HR Services. Reporting to the HR Support Team Leader the successful candidate will undertake the keying of contractual changes to the HR/Payroll system (currently i-Trent), the production of associated contractual documentation, undertake all aspects of administrative work in relation to recruitment processes and providing advice to managers and employees on key HR policies and processes including recruitment and selection.

The ideal candidate has well developed communication and problem-solving skills in addition to being proficient in the use of information technology including Microsoft Office. Given the sensitive nature of the documentation we would expect the candidate to have a good understanding of data protection principals as well as having tact and discretion in handling confidential information.

Ideally the successful candidate would have experience of working within a busy HR department or similar environment and have experience and knowledge of dealing with contracts of employment and related documentation, although training will be provided.

This will be a fixed term appointment for 6 months to cover a secondment within the team. The post is subject to the Council’s flexible working policies and is offered on a hybrid basis.