HMP Millsike- Finance & Procurement Administrator

Mitie Group plc.; Stamford Bridge; On-site; GBP 27,000; Full time

Job summary

A leading facilities management company in Stamford Bridge is seeking a Finance & Procurement Administrator to provide effective financial administration services at HMP Millsike. The role involves processing transactions, assisting with reconciliations, and maintaining accurate prisoner accounts. The ideal candidate will require previous administrative experience, strong communication skills, and proficiency in Microsoft Excel. This position offers a salary of £27,500 annually.

Qualifications

• Experience in an administrative role handling sensitive and confidential information.
• Strong verbal and written communication skills.
• Proficient in using Microsoft Office applications.

Responsibilities

• Process all bank and cash transactions and reconcile Prisoner Fund accounts.
• Assist with month-end reconciliations and ensure timely submissions.
• Prepare daily and weekly journals to reconcile personal cash and wages.

Skills

Administrative experience

Clear communication

Intermediate IT skills

Education

CSE grade 1 or GCSE grades

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Overview

Finance & Procurement Administrator Salary: £27,500. Mitie Care & Custody (C&C) is driven by a bold vision: to establish HMP Millsike as a place of restoration and rehabilitation, where prisoners can unlock their full potential and make meaningful, positive changes in their lives. We are excited by the opportunity Millsike presents: a blank canvas on which we can paint a bright future for our prisoners. Our mission is clear: to create an environment that empowers, inspires, and supports individuals to re-enter society with hope, purpose, and a life plan. To achieve this, we will set a culture of rehabilitation and restoration underpinned by integrity and high expectations. Prisoners will experience a dramatic shift from traditional prison environments. Millsike will be a vibrant, bustling community, teeming with industry, activity and opportunities for personal growth. Above all, we will ensure our approach offers a deep sense of safety/respect, through a supportive, uplifting environment, that helps prisoners to see their potential and that unlocks a brighter future for all.

Job objectives and responsibilities

We are seeking a dedicated Financial Administrator to provide an effective and efficient financial administration service to the Prison.

• Process all bank and cash transactions, producing daily reconciliations of Prisoner Fund accounts.
• Assist with month-end reconciliations and ensure timely submission of returns to the Finance Department (HQ).
• Process invoices and travel & subsistence claims; prepare and process journals for prisoner transfers.
• Prepare daily and weekly journals to reconcile prisoner personal cash, wages, and PIN phone transactions.
• Conduct daily cash checks and reconciliations, investigating discrepancies to ensure financial accuracy.
• Ensure all monies are banked securely and promptly, maintaining the security of the cash office.
• Deliver financial administrative services in line with contractual and company standards.
• Administer all aspects of prisoner accounts with accuracy and confidentiality.
• Liaise with the company\'s Finance Business Partner (FBP) to report relevant and timely financial information.
• Maintain manual and electronic records to ensure data is current and accessible.
• Support the wider administrative team to ensure smooth operations across the establishment.

Essential

• Relevant previous experience in an administrative role handling sensitive and confidential information, including pay and cash.
• Clear communicator with a good standard of verbal and written English.
• Intermediate or better IT Skills: proficient and confident using Microsoft Excel, Word, and Outlook.

Desirable

• Qualifications or accreditation to Level 2 or above: CSE - grade 1, GCSE - grades 9, 8, 7, 6, 5, 4 or grades A, A, B, C, intermediate apprenticeship, level 2 NVQ, Award, Certificate or Diploma.
• Previous experience of working in a finance administrative support role.