HGF, Trade Mark Administrator

Hgf Limited; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A large intellectual property firm in Manchester is seeking an Administrative Support professional to enhance their team. The role involves drafting correspondence, managing calendars, and assisting attorneys with various tasks. Ideal candidates will possess strong organizational and communication skills, along with proficiency in Microsoft Office. This position offers a supportive work environment with opportunities for professional growth and a comprehensive benefits package.

Benefits

27 days holiday

Bonus scheme

Flexible working

Qualifications

• Proven experience in administrative roles.
• High attention to detail.
• Excellent written and verbal communication abilities.

Responsibilities

• Drafting correspondence and managing diaries.
• Assisting attorneys with deadlines and document organization.
• Monitoring mailboxes and updating online databases.
• Managing invoicing and attorney expenses.
• Conducting web searches.

Skills

Administrative Expertise

Accuracy & Organisation

Communication Skills

Teamwork & Independence

Adaptability & Composure

Tools

Microsoft Word

Microsoft Outlook

Job description

Overview

To provide a high quality, timely and comprehensive administration support service to the Attorneys (Partners, Attorneys and Trainees) in our Leeds or Manchester office. This is a vital role in a busy and professional office working alongside our Formalities Officers, Paralegals and administration team.

Responsibilities

• Communication & Coordination: Drafting standard correspondence, answering phones, managing diaries, and booking travel/accommodation.
• Administrative Support: Assisting attorneys with deadlines, managing case diaries, and handling document/file organization.
• Client & System Interaction: Monitoring mailboxes, using external client systems, and updating online databases.
• Financial Tasks: Invoicing/billing, entering attorney expenses, and ordering couriers.
• Research & Reporting: Conducting web searches and citation reporting.

Qualifications & Skills

• Administrative Expertise: Proven experience in administrative roles with proficiency in Microsoft Word and Outlook.
• Accuracy & Organisation: High attention to detail and strong ability to manage and prioritise workloads independently.
• Communication Skills: Excellent written and verbal communication abilities.
• Teamwork & Independence: Effective team player who also works confidently on own initiative.
• Adaptability & Composure: Flexible, proactive, and calm under pressure, able to handle varied tasks without direction.

About HGF and Benefits

HGF Limited is one of Europe\'s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution. With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF\'s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.

• Why move to HGF?
• HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
• We\'re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor.
• As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content.
• Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working.

HGF Values: People - Progression is based on merit; Excellence; Teamwork; Progressive. We promote a healthy work-life balance and invest in our people to assist with development and learning. We are committed to listening, inclusion, and responsible action.