Fleet Coordinator

Adecco; Woking; On-site; GBP 60,000 - 80,000; Part time

Job summary

A recruitment agency is seeking a Fleet Coordinator in West Byfleet for a 6-month contract. Responsibilities include ensuring vehicles are roadworthy, managing fleet costs, and liaising with service providers. Ideal candidates will have experience in fleet administration and strong analytical skills. This role offers competitive pay and weekly remuneration, along with a supportive team environment.

Benefits

Competitive hourly wage

Weekly pay

Holiday pay

Pension contributions

Access to discounts

Qualifications

• Previous experience in fleet administration/coordination is essential.
• Strong analytical skills with the ability to interpret financial data and KPIs.
• Excellent communication skills for effective reporting.

Responsibilities

• Ensure all vehicles are roadworthy and compliant.
• Liaise with service providers to schedule maintenance.
• Track and report on fleet operating costs.

Skills

Fleet administration

Analytical skills

Proficiency in Excel

Communication skills

Attention to detail

Tools

Fleet management software

Job description

Overview

Join our client's team as a Fleet Coordinator! Our client is currently seeking a motivated Fleet Coordinator to join their team for a 6 month contract. This is a fantastic opportunity for someone who has previous Fleet Administration/Coordination experience, thrives in a fast-paced environment and is eager to make a difference!

Position: Fleet Coordinator

Location: West Byfleet

Contract Type: Temporary (6 months)

Pay: £16-£18 per hour

Hours: Monday to Friday, 37.5 hours per week

Start Date: ASAP

Responsibilities

• Ensure all vehicles are roadworthy and compliant with legislation, including tax and insurance, while meeting Health & Safety standards.
• Liaise with service providers to schedule maintenance and minimise downtime.
• Coordinate vehicle recovery and manage accident processes efficiently.
• Maintain accurate logs for congestion charges, fuel card usage, and vehicle handovers.
• Track and report on fleet operating costs, including fuel, maintenance, insurance, and leasing expenses.
• Prepare monthly and quarterly fleet cost reports for the Fleet Manager.
• Monitor and analyse vehicle utilisation and cost-per-mile metrics using telematics and internal systems.
• Support budgeting and forecasting processes with data-driven insights on fleet performance.
• Manage insurance claims and liaise with insurers to reduce claim costs and improve recovery rates.
• Maintain and update fleet management systems, ensuring data accuracy for audits and compliance.
• Generate weekly/monthly utilisation and exception reports to support financial and operational reviews.

What We're Looking For

• Previous experience in fleet administration/coordination is essential
• Strong analytical skills with the ability to interpret financial data and KPIs.
• Proficiency in Excel and familiarity with fleet management software (e.g., telematics, ERP systems).
• Excellent communication skills for effective reporting and supplier interaction.
• High attention to detail and accuracy in documentation and reporting.
• Ability to work independently, prioritise tasks, and meet deadlines – this is crucial as you'll be working in a small team!

Benefits

• Be part of a vibrant team that values innovation and sustainability!
• Enjoy a competitive hourly wage and a supportive work environment
• Gain valuable experience in fleet management and expand your skill set
• Weekly pay
• Ongoing support from a dedicated Adecco team
• Holiday pay, pension contributions and access to portal with 100s of high street discounts

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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