Facilities Co-Ordinator

EMCOR UK; Greater London; On-site; GBP 30,000 - 36,000; Full time

Job summary

A facilities management company is seeking a Facilities Coordinator to oversee operations at the Sky Spaces Osterley Campus. The role involves ensuring compliance with health and safety regulations while managing supplies and maintenance activities. Ideal candidates should have significant experience in facilities management, organizational skills, and the ability to engage effectively with stakeholders. This position offers competitive benefits and a salary of up to £36,000 depending on experience.

Benefits

25 days holidays + Bank holidays

Health Cash Plan

Gym membership

Learning & Development opportunities

Paid Volunteering Days

Qualifications

• Previous experience in high-end facilities management roles.
• Demonstrable knowledge of statutory regulations and safety standards.
• Excellent interpersonal skills to engage with various stakeholders.

Responsibilities

• Oversee day-to-day operations ensuring safety and compliance.
• Manage locker requests and consumable supplies.
• Organize stakeholder meetings and maintain communication.

Skills

Facilities management experience

Organizational skills

Communication skills

Knowledge of building operations

Tools

MS Office Suite

Job description

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\Location : Osterley, Greater London\

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\Salary : Up to £36,000 DOE\

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\Working Hours : 08:00 to 17:00 Monday to Friday\

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\Contract Type : Permanent full time\

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\Benefits : 25 days holidays + Bank holidays, Health Cash Plan, Discount Shopping, Gym, Days Out, Learning & Development opportunities, Paid Volunteering Days, plus many more.\

\About EMCOR UK : \

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day‑to‑day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data‑driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.\

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Role Overview

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Responsible for overseeing the smooth delivery of day‑to‑day operations across assigned locations within the Sky Spaces Osterley Campus, including maintenance activities and management of physical spaces, ensuring they are safe, functional and meet SLA / KPI standards. You will represent Sky Spaces and will work with the customer Regional Facilities Managers, the Operations and Facilities Team to support the efficient delivery of operational, maintenance, and compliance activities.\

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About the role

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What you’ll do

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• Manage locker requests, ensuring the My Locker app is updated
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• Manage stationary and consumable supplies inventory for assigned locations
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• Assist in the compliance with policies and procedures, SOPs / SDPs, safe working practices and best practice, liaising closely with the customer
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• Ensure KPIs and SLAs are always compliant and support in the successful delivery of action plans to address any shortfalls with relevant parties
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• Attend stakeholder meetings as a representative of EMCOR UK for assigned locations and follow up with any assigned actions as required, including those assigned to other areas of the EMCOR UK team; ensure feedback and updates are collated and communicated to all relevant parties at the appropriate intervals
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• Organise and maintain close engagement with the colleagues, the customer and supply chain partners to ensure the smooth, day‑to‑day running of assigned locations
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• Assist with requests relating to workspace services and activities as requested
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• Provide supply chain partner coordination for assigned locations in liaison with EMCOR UK colleagues and assist with directly employed Sky Spaces contractors where appropriate (restricted to non‑technical support only)
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• Maintain awareness of upcoming PPM and SI schedules for the campus to ensure work is conducted smoothly and impact to stakeholder and end users is minimised and communicated in a timely fashion as appropriate
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• Provide help, advice and assistance as required
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• Always promote the image of EMCOR UK and Sky Spaces, maintaining good working relationships with customers, suppliers and other external parties
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• Successfully complete any training required within target timescales
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• Establish a consistently positive working relationship with all customers and end users
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• Contribute to and promote the One Team culture across the EMCOR UK team, other service providers and Sky Spaces
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• Ensure compliance with all relevant end to end processes applicable to the role / assigned locations
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• Complete any other reasonable requests as instructed by the customer, EMCOR UK management and leadership teams
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• Behave consistently, in line with EMCOR UK’s code of conduct and values
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Professional Requirements

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• Previous experience in high‑end facilities management roles and environments across multiple locations
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• Experience in media and broadcast environments advantageous
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• Good knowledge of building operations plus associated guidelines
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• An experienced Facilities Coordinator in business‑critical operational environments
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• Demonstrable knowledge of statutory regulations, current legislation and mandatory standards relating to safe working practices
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• Excellent organisational and people skills
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• The ability to monitor and maintain high standards of excellence in areas of quality, safety, operational performance and customer service
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• Competent in the use of programs in the MS Office suite to produce written reports, tracking spreadsheets and presentations
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Personal Requirements

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• Demonstrate empathy with customers, an ability to quickly grasp their needs
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• Possess energy and infectious enthusiasm to deliver
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• Demonstrate the ability to work in fast paced environments and to tight timescales
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• Demonstrable ability to communicate effectively, verbally and on paper / electronically
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• Possess determination and resilience to achieve objectives and targets when faced with challenges
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This role is site based at the Sky Spaces Osterley Campus. Out of hours working will be required from time to time and overtime will be paid in accordance with terms and conditions of the role.\

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Confidential information may be accessed and handled as part of the role; no confidential or sensitive information should be shared with any unauthorised person at any time.\

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Benefits

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• 25 Days holidays + Bank holidays
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• Holiday Buy Scheme - up to 5 days a year
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• Industry leading Maternity & Paternity Policies
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• Refer a Friend scheme — worth £500 per referral
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• GEMS – Internal recognition scheme with vouchers for Amazon and retail / dining
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• Extensive Learning & Development opportunities, including opportunities for progression.
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• Access to Flex Benefits : Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
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• Bike To Work Scheme
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• Paid volunteering and charity days
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• Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
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• Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.
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Diversity & Inclusion

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At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem‑solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.\

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Join us in building a better world at work.\