Executive Assistant to the Head of Prep School

Ashford School; Ashford; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prominent educational institution in Ashford is searching for an Executive Assistant to support the Head of Prep School. This role requires strong organisational skills and the ability to manage diaries, travel, and correspondence effectively. Ideal candidates will have experience supporting senior leadership and be adept in communication and IT. Candidates will represent the school and must demonstrate discretion and professionalism. This position is 40 hours per week during term time and four additional weeks during holidays.

Qualifications

• Proven experience supporting Senior Leadership.
• Excellent communication and IT skills.
• Ability to work independently.
• Discretion, empathy, and a proactive approach.
• Experience in a school setting is desirable.

Responsibilities

• Manage diaries, travel arrangements, and correspondence.
• Support HR and recruitment processes.
• Maintain confidential records.
• Act as the first point of contact for staff and parents.

Skills

Organisational skills

Communication

IT skills

Discretion

Empathy

Proactive approach

Job description

Overview

Ashford School is looking for a highly organised and professional Executive Assistant to support the Head of Prep School.

This key role involves managing diaries, travel, and correspondence, supporting HR and recruitment processes, maintaining confidential records, and ensuring smooth day-to-day operations. You will be the first point of contact for staff and parents, representing the school with warmth and professionalism.

This is a forty hour a week position, working during term time (35 weeks), plus and additional four weeks during the holidays.

Responsibilities

• Manage diaries, travel arrangements, and correspondence
• Support HR and recruitment processes
• Maintain confidential records and ensure smooth day-to-day operations
• Act as the first point of contact for staff and parents, representing the school with warmth and professionalism

Requirements

• Proven experience supporting Senior Leadership
• Excellent communication and IT skills
• Ability to work independently
• Discretion, empathy, and a proactive approach
• Experience in a school setting and familiarity with Management Information Systems (desirable)
• Willingness to attend occasional school events (desirable)

Additional information

Note - We reserve the right to interview and offer to a strong candidate prior to the closing date. It is strongly recommended that candidates submit their applications as soon as possible.