Executive Assistant / Office Manager - Dynamic Private Equity Firm

Knightsbridge Recruitment - Angela Mortimer Plc Group; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A private equity firm in London is seeking a proactive Executive Assistant / Office Manager to support senior leadership and manage day-to-day operations. This role involves handling complex travel arrangements, coordinating events, and providing client liaison. The ideal candidate will have strong communication skills, attention to detail, and a collaborative attitude. This is an exciting opportunity to contribute to a growing firm and shape business operations.

Qualifications

• Background in finance or private equity is a plus.
• Experienced in managing complex calendars and travel arrangements.
• Adaptable and comfortable in a fast-paced environment.

Responsibilities

• Manage group calendars and complex travel for senior partners.
• Coordinate travel for European colleagues visiting the UK.
• Liaise professionally with clients and manage inquiries.

Skills

Strong interpersonal and written communication skills

Ability to prioritize tasks

Detail-focused and organized

Proactive problem-solving

Team collaboration

Job description

Overview

A fast-paced, growing and entrepreneurial private equity firm with the energy of a start-up is seeking a bright, confident, and proactive Executive Assistant / Office Manager. This is a varied, hands-on role with significant responsibility and plenty of scope to shape the position as the business grows.

The Role

Executive Assistant / Office Manager

You'll be the organisational heartbeat of the team, supporting senior leadership and ensuring smooth day-to-day operations. Responsibilities include:

• Managing group calendars and complex European travel for 7 Partners
• Coordinating diaries and travel for 10+ European colleagues visiting the UK weekly
• Professional and proactive client liaison and management
• Assisting the COO and Operations Manager with project coordination, including meeting set-up, catering, couriers, and car bookings
• Overseeing internal inbox enquiries and acting as the go-to problem solver for the team
• Supporting the planning and delivery of events (up to 6 per year, 120+ attendees)
• Managing expenses and expense reporting

The Candidate

• Experienced - background in finance or private equity a plus
• Personable - bright, curious, professional, resilient, with strong interpersonal and written communication skills
• Organised & proactive - detail-focused, able to prioritise, and thrive in a fast-paced environment
• Adaptable - comfortable taking ownership, managing upwards, and handling new tasks with initiative
• Team-spirited - approachable, collaborative, with a positive attitude and sense of humour

This is an exciting opportunity for a standout Executive Assistant / Office Manager to become a pivotal member of a dynamic, growing firm. You'll work closely with senior leadership, take the lead on important projects, and play a key role in shaping how the business runs. Perfect for someone eager to grow, contribute ideas, and make a lasting impact.