Executive Assistant

Duke Corporate Education; Malvern; On-site; GBP 35,000 - 45,000; Full time

Job summary

A global corporate education provider is seeking an Executive Assistant in Malvern to support senior leadership through calendar management, travel coordination, and logistical organization of high-level meetings. The ideal candidate will have at least 4 years of experience in a corporate setting, a Bachelor's degree, and possess strong organizational skills and proficiency in Microsoft Office. This position is critical to ensuring efficient operations within a dynamic business environment.

Qualifications

• Minimum 4 years supporting senior leaders in a corporate setting.

Responsibilities

• Manage complex calendars and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements.
• Prepare expense reports and manage reimbursements.
• Organize meetings, conferences, and events, including logistics and materials.
• Draft and edit documents, presentations, and reports.
• Support meeting management and follow-up actions.
• Liaise with internal and external stakeholders professionally.
• Maintain records, databases, and administrative systems.
• Anticipate executive needs and proactively solve challenges.
• Contribute to strategic initiatives and office priorities.

Skills

Strong organizational and time management skills

Excellent communication and interpersonal abilities

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Ability to manage multiple priorities and work independently

High attention to detail and commitment to excellence

Comfort with data and administrative systems

Agile, resilient, and solutions-oriented mindset

Education

Bachelor’s degree

Job description

Overview

Duke Corporate Education (Duke CE) is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership team. This role is pivotal in enabling our leaders to operate efficiently and effectively, and offers exposure to a dynamic, global business environment.

As Executive Assistant, you will serve as a strategic administrative partner to our executives, managing complex calendars, coordinating domestic and international travel, organizing high-level meetings and events, and supporting a wide range of administrative tasks. You’ll be a linchpin in our operations, helping drive team efficiency and ensuring seamless day-to-day execution.

Responsibilities

• Manage complex calendars and resolve scheduling conflicts
• Coordinate domestic and international travel arrangements
• Prepare expense reports and manage reimbursements
• Organize meetings, conferences, and events, including logistics and materials
• Draft and edit documents, presentations, and reports
• Support meeting management and follow-up actions
• Liaise with internal and external stakeholders professionally
• Maintain records, databases, and administrative systems
• Anticipate executive needs and proactively solve challenges
• Contribute to strategic initiatives and office priorities

Experience

Minimum 4 years supporting senior leaders in a corporate setting

Education

Bachelor’s degree

Skills

• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to manage multiple priorities and work independently
• High attention to detail and commitment to excellence
• Comfort with data and administrative systems
• Agile, resilient, and solutions-oriented mindset