Executive Assistant

KMK Recruitment; England; On-site; GBP 80,000; Full time

Job summary

A prestigious private family office in London is seeking a highly skilled Executive Assistant to support their CEO, CIO, and CFO. This role requires over 10 years of experience at a C-suite level, ideally in a family office environment. The successful candidate will manage complex calendars, handle confidential correspondence, and coordinate extensive travel arrangements. A strong understanding of financial terminologies and proficiency in MS Office and DocuSign are essential. This position offers a competitive salary of approximately £80,000 plus travel allowance, bonuses, and other benefits.

Benefits

Travel allowance

Bonus

Benefits

Qualifications

• Minimum 10 years’ EA experience at C-suite level.
• Background in HNW family office or similar environment.
• Strong understanding of financial/investment terminology.

Responsibilities

• Manage and optimise complex calendars.
• Act as primary contact between shareholders and executives.
• Manage inboxes and handle confidential correspondence.
• Draft, proofread and manage high quality communications.
• Prepare executive meetings and agendas.

Skills

Executive Assistant experience

C-suite support

Multilingual

Calm under pressure

Emotional intelligence

Tools

MS Office

DocuSign

Job description

Overview

Executive Assistant Opportunity – Private HNW Family Office | London-Based | Immediate Start

Salary C£80,000 plus travel allowance, plus bonus and benefits

We’re hiring an exceptional Executive Assistant to join a prestigious private family office, providing seamless, high-level support to the CEO (40%), CIO (40%), and CFO (20%).

This is a unique opportunity to work at the heart of a dynamic, fast-paced environment, supporting senior executives with both business and lifestyle coordination across multiple time zones.

Responsibilities

• Manage and optimise complex calendars, including scheduling across multiple time zones and coordination of high-level internal and external meetings.
• Act as primary contact between shareholders, executives and stakeholders (family members, internal teams, legal counsel etc.).
• Manage inboxes and handle confidential correspondence and documentation with discretion and precision, and in line with any regulatory requirements.
• Draft, proofread and manage high quality communications, reports, presentations and briefing materials.
• Prepare executive meetings, including compiling agendas, background materials, follow-ups, room and ICT set-up and testing.
• Demonstrate key contact recognition; a strong understanding of the family, executives and stakeholders, understanding their preferences and anticipating their needs
• Coordinate intricate domestic and international travel, including accommodation and visa arrangements.
• Create comprehensive itineraries and contingency plans to support positive travel experiences.
• Manage business and personal travel for the executives and shareholders as required.
• Support the executives and shareholders as needed with family and lifestyle requests.
• Project and Administration Management
• Take ownership of special projects to include assist in project tracking, investment updates and management of key action items.

What We’re Looking For

• Minimum 10 years’ EA experience at C-suite level
• Background in HNW family office or similar environment
• Strong understanding of financial/investment terminology
• Advanced MS Office and DocuSign skills
• Multilingual (Arabic highly desirable)
• Calm, resourceful, and emotionally intelligent under pressure

This is a London-based role requiring flexibility and a proactive mindset. If you’re a loyal, discreet, and highly capable EA ready to take on a new challenge, we’d love to hear from you.