Executive Assistant

The Maine Group; City Of London; Hybrid; GBP 54,000 - 57,000; Full time

Job summary

A global Executive Search firm in London is seeking a passionate Executive Assistant for a 12-month FTC. This hybrid role involves extensive global diary management and client liaison, with a focus on stakeholder relationship management. Candidates should have experience in executive search, be proactive, and possess strong skills in Microsoft Office applications. The position offers a salary of £54,000 - £57,000 plus bonuses and excellent benefits.

Benefits

Bonus

Amazing benefits

Qualifications

• Experienced Executive Assistant with previous roles in executive search or professional services.
• Confident, deadline-driven, and able to work under pressure.
• Proactive and client-focused with high attention to detail.

Responsibilities

• Manage global diaries and scheduling for multiple executives.
• Liaise with clients and maintain stakeholder relationships.
• Coordinate high volumes of domestic and international travel.
• Process expenses accurately and timely.

Skills

Diary management

Client liaison

Travel coordination

CRM management

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Typing skills

Education

Degree level education or equivalent

Job description

Overview

An attractive Hybrid EA role for a fun and friendly team! 12-month FTC (option to convert to perm)

The Company

A high profile, sociable, global Executive Search firm, minutes from Victoria station!

The Role

• Extensive global diary management and scheduling across multiple time zones for multiple Executives
• Extensive client liaison, you will provide a key role in stakeholder relationship management
• Coordinate high volume of global travel
• Timely and accurate processing of expenses
• Leverage your creative skills to prepare high quality and complex documentation
• Maintaining CRM data with detail

You

• Available immediately or on short notice and open to a 12 month FTC
• An experienced and passionate Executive Assistant with experience in executive search or professional services
• Educated to degree level or equivalent
• Confident, deadline driven and focused on delivery
• Proactive with a positive outlook and a flexible manner
• A good team player, client-focused with high attention to detail
• Able to work under pressure and juggle simultaneous projects
• Well-versed in using Microsoft Outlook, Word, Excel and PowerPoint and strong typing skills
• Experience updating CRM or a strong desire to learn and excel in this

Salary

£54,000 - £57,000 + Bonus + Amazing benefits