Contract Admin

Parkwood Holdings Limited; Ware; On-site; GBP 23,000 - 28,000; Full time

Job summary

A leading management services company in the UK is seeking a Contract Administrator to join their team in Ware. The successful applicant will manage key administrative tasks such as HR support, payroll, and data entry. Candidates should possess strong organisational, IT, and communication skills to effectively perform various duties. This position offers a competitive salary and benefits including gym membership and career development opportunities. The role is based on-site and ideal for those with an eye for detail and a collaborative mindset.

Benefits

Competitive salary

Generous annual leave

Free gym membership

Employee discount portal

Cycle-to-Work scheme

Pension scheme

Career progression opportunities

Qualifications

• Proven track record in administration.
• Strong organisational and IT skills.
• Excellent written and verbal communication skills.

Responsibilities

• HR administration and support, ensuring employee documentation is maintained.
• Administer payroll and resolve errors.
• Maintain holiday tracker to manage leave entitlements.
• Chase aged debt as part of credit control.
• Input timesheets accurately.
• Provide reception cover and manage calls.
• Complete weekly HAV reports and compile statistical data.
• Raise purchase orders and manage invoicing.
• Organise and file paperwork.

Skills

Organisational skills

IT skills

Communication skills

Attention to detail

Teamwork

Tools

Microsoft Office

Google Workspace

Job description

Contract Administrator

Salary : Up to £27,728.00 (pro-rata)

Hours : 25 hours per week / 5 hours per day

Location : Ware, Hertfordshire SG12

The business is seeking to appoint a contract administrator to join our Lee Valley Management team

The Opportunity

Working closely with the Contract Managers and Operations team, the main focus is general administration duties, including:

• HR Administration and Support: Setting up all new employees with the correct documentation and ensuring the HR files are maintained and updated in line with HR policies and procedures.
• Payroll: Administering the payroll, ensuring the wages sheet is free from variances and resolving errors within payroll deadline.
• Leave Management: Maintain the holiday tracker, ensuring associates do not exceed their accrued entitlement.
• Credit Control: Chase Aged Debt where necessary.
• Data Entry: Inputting timesheets, ensuring accuracy at all times.
• Reception Duties: Provide reception cover for the contract, ensuring telephones are answered promptly and directed to the correct department.
• Reporting: Complete weekly HAV reports. Collate information from staff each month and compile statistical reports.
• Finance Support: Raise and receive purchase orders and invoicing.
• Organisation: File and organise paperwork.
• General Duties: Undertake other duties as may reasonably be required.

Qualifications, Skills and Experience

The successful candidate should be able to demonstrate a proven track record of administration. Strong organisational and IT skills are required, along with excellent written and verbal communication skills, including a professional, confident telephone manner.

Essential Personal Qualities

• Attention to Detail: An eye for detail is extremely important.
• Interpersonal: An open, friendly personality and strong relationship‑building skills.
• Communication: Clear and concise communication.
• Organisation: Good planning and organisational skills.
• Efficiency: The ability to multitask effectively and efficiently.
• Teamwork: Good team‑working skills.
• Numeracy: Numerically confident.

Technical Requirements

Requirement

• IT Skills: Familiarity with Microsoft Office and Google Workspace.
• Spreadsheets / Finance: Familiarity with spreadsheets and collating financial information.
• Sector Knowledge: Knowledge of Arboriculture / Grounds Management is an advantage but not essential.

What Glendale can offer you?

• Competitive salary.
• Generous annual leave.
• Wellbeing: Free gym membership for you and a nominated person; employee health cash plan.
• Discounts: Employee discount portal – discounts on travel bookings, high‑street vouchers, gift cards, cinema tickets, days out, leisure activities and day‑to‑day spending.
• Work / Life: Cycle‑to‑Work scheme.
• Financial: Pension scheme / company sick pay.
• Development: Career progression; training and development.

Closing Date : 19th January 2025

About Glendale

Glendale is one of the largest green space management service providers in the UK and specialises in tree care and management, grounds maintenance and landscaping. For more information, visit www.glendale-services.co.uk.

If you are interested in applying for this role, we suggest that you do so at the earliest opportunity to avoid disappointment as interviews will be held throughout the process. Please note that if you have not received correspondence within 21 days then please assume your application has been unsuccessful on this occasion.