Commercial Assistant

Vinci; City of Westminster; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading Facilities Management provider in the UK is seeking a Commercial Assistant to support subcontractor performance, assist in financial administration, and maintain accurate records. The ideal candidate will have experience in a commercial or finance support role with strong organisational skills and proficiency in Microsoft Excel. The role offers full-time hours and a range of benefits including training and development opportunities.

Benefits

26 days holiday plus bank holidays

Generous pension contribution

Life assurance

Additional training and development

Qualifications

• Previous experience in a commercial or finance support role, ideally within Facilities Management or Defence.
• Strong organisational skills and attention to detail.
• Good communication and interpersonal skills, with ability to work collaboratively.

Responsibilities

• Support subcontractor performance and commercial review meetings.
• Assist in financial administration and preparation of reports.
• Maintain accurate records and support job tracking processes.

Skills

Organisational skills

Communication skills

Microsoft Excel proficiency

Attention to detail

Tools

Maximo

COINS

Job description

Overview

VINCI Facilities Commercial Assistant

Sub Division: Defence | Location: London | Contract Type: Permanent | Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Responsibilities

• Subcontractor & Supply Chain Support

• Assist in the preparation and administration of subcontracts in line with company and MoD requirements.
• Support the coordination of subcontractor performance and commercial review meetings.
• Help review and process subcontractor applications for payment.
• Ensure timely and accurate documentation to support subcontractor payments.

• Commercial & Financial Administration

• Support the management of Work in Progress (WIP) and assist in the preparation of financial reports.
• Liaise with operational teams to gather information for job closure and client billing.
• Assist in monitoring contract performance, identifying variances and supporting corrective actions.
• Contribute to the preparation and review of monthly Cost Value Reconciliation (CVR) reports.

• Systems & Reporting

• Use Maximo to support job tracking and asset management processes.
• Assist with contract and financial administration using COINS.
• Maintain accurate records in accordance with audit and compliance standards.
• Support the preparation of internal and client-facing reports and presentations.

• Qualifications

• Previous experience in a commercial, finance, or administrative support role, ideally within the Facilities Management or Defence sector.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Excel, including basic data analysis and reporting.
• Good communication and interpersonal skills, with the ability to work collaboratively across teams.
• Willingness to learn and develop within a commercial environment.

Benefits

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

About VINCI Facilities

We are VINCI Facilities - experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners\' goals and add value for all stakeholders - and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other\'s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

If you require any reasonable adjustments to be made as part of the application process please contact us directly. VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.