Chilled Despatch Administrator

ALBERT BARTLETT; Airdrie; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading food company in the UK is seeking a Chilled Despatch Administrator to manage operations related to the dispatch of chilled products. This role requires strong organizational and communication skills to oversee order processing, coordinate with production, and liaise with transport providers. The ideal candidate will have experience in logistics or supply chain management and a keen attention to detail to ensure efficiency and accuracy in all dispatch activities. This position also offers a range of benefits including pension plans and employee assistance programs.

Benefits

Pension Plans

Life Assurance

Leave Package

Employee Assistance Programme - Counseling

Qualifications

• Previous experience in administrative role in logistics or supply chain management.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational skills and ability to manage multiple tasks.

Responsibilities

• Process and manage orders for chilled products with accuracy.
• Coordinate with production team to monitor stock levels.
• Prepare documentation for dispatch including delivery notes.

Skills

Attention to detail

Organizational skills

Effective communication

Proficient in Microsoft Excel

Job description

Albert Bartlett, a trusted name in the potato industry since 1948, is dedicated to excellence in everything we do—from sourcing to delivering high‑quality produce. We are currently looking for a highly organized and detail‑oriented Chilled Despatch Administrator to join our logistics team. This role is vital in managing our chilled despatch operations and ensuring that our products are delivered to customers efficiently and on time.

As a Chilled Despatch Administrator, you will oversee the administrative functions related to the despatch of chilled products, including order processing, inventory management, and communication with transport providers. Your attention to detail and ability to work in a fast‑paced environment will be critical to maintaining our high standards of service.

Responsibilities

• Process and manage orders for chilled products, ensuring accuracy in order entry and fulfillment
• Coordinate with the production team to monitor stock levels and communicate any production issues
• Prepare necessary documentation for dispatch, including delivery notes and invoices
• Liaise with external transport providers to schedule collections and deliveries
• Maintain accurate records of despatch activities and inventory levels
• Assist in monitoring and improving despatch processes to enhance efficiency and customer satisfaction
• Collaborate with team members to resolve any issues related to despatch and distribution

Requirements

• Previous experience in an administrative role, ideally within logistics or supply chain management
• Strong attention to detail and accuracy in data entry and record‑keeping
• Excellent organizational skills, with the ability to manage multiple tasks and priorities
• Effective communication skills, both written and verbal, for interacting with internal teams and external partners
• Proficient in Microsoft Office applications, particularly Excel
• A proactive approach to problem‑solving and a commitment to meeting deadlines
• Ability to work independently as well as collaboratively within a team environment

Benefits

• Pension Plans
• Life Assurance
• Leave Package
• Employee Assistance Programme - Counseling