Administrator/Payroll Clerk - Education Recruitment

Ambassadors Resourcing; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment firm is seeking an Administrator/Payroll Clerk to manage payroll processes and client invoicing in Birmingham. The ideal candidate should have at least 2 years of payroll administration experience, strong knowledge of payroll systems, particularly SAGE, and excellent attention to detail. This role promises a supportive and fast-paced environment, offering 22 days of annual leave and other benefits. Candidates must ensure compliance with payroll regulations while maintaining professionalism and a high standard of accuracy.

Benefits

22 days annual leave, increasing with service

Additional days off for birthday and Christmas shopping

Access to contributory company pension

Qualifications

• 2 years previous experience in payroll administration preferably within a recruitment business.
• Possess strong knowledge of payroll systems and relevant legislation.
• Have strong communication skills, both written and verbal.

Responsibilities

• Manage all payroll processes ensuring accurate and timely payment.
• Process candidate payroll and client invoicing accurately.
• Maintain payroll records and adhere to HMRC deadlines.

Skills

Payroll systems knowledge

Attention to detail

Time management

Communication skills

Organizational skills

Tools

SAGE Payroll

SAGE Accounts

Job description

Ambassadors Resourcing is looking to recruit an Administrator/Payroll Clerk to work in a busy Education Recruitment business. The successful candidate is required to have 2 years of payroll administration experience and a detailed, focused, efficient and professional approach. The role involves the management of all payroll processes, ensuring accurate and timely payment for employees. Credit control management of our varied education client base is also required including accurate invoicing on a weekly basis and debt management within the company’s terms of payment. The candidate would also be expected to assist with recruitment and compliance administration.

Ambassadors Resourcing is a Birmingham based Childcare and Education Recruitment business which has been established for 19 years, providing recruitment solutions to schools, nurseries and other education related settings. The working environment is positive, friendly, fun, supportive whilst being busy and fast paced.

Responsibilities

• Primary point of contact relating to all candidate payroll, client invoicing and client payments
• Processing our candidate’s payroll and clients invoicing on a weekly and year end basis accurately via SAGE and our internal recruitment administrative system
• Maintaining payroll records, including tax deductions, pensions and benefits, always adhering to HMRC deadlines and requirements.
• Managing Credit Control and pursuing payment within company terms and managing aged debt successfully.
• Supporting administratively our recruitment and compliance team within the company Safe Recruitment standards and expectations whilst always adhering to the compliance requirements within the education sector including safeguarding, referencing and pre‑screening checks and regulations.
• Arranging and conducting interviews, adhere to required Safer recruitment compliance requirements within the education sector including safeguarding, referencing, pre‑screening checks.
• Managing vacancies via advertising, attending recruitment promotions and presentations.

Qualifications & Requirements

• Be a valuable team player with 2 years previous experience in payroll administration preferably within a recruitment business.
• Possess a strong knowledge of payroll systems and relevant legislation.
• Be proficient in both SAGE Payroll and Sage Accounts and access and produce relevant management and reporting information from both SAGE packages.
• Have excellent attention to detail and numerical skills.
• Have strong organisational and time management skills, meeting deadlines and managing workloads whilst delivering a high standard of professionalism, with the highest level of detail and accuracy.
• Communicate professionally on a consistent basis to candidates, clients and external agents in person, over the telephone and via email/letter.
• Ensure compliance with payroll regulations and statutory reporting requirements.
• Be confident/outgoing.
• Handle payroll queries.
• Complete all payroll reconciliations and reporting.
• Support process improvements and payroll system enhancements.
• Have strong communication skills, both written and verbal.
• Have excellent administrative skills.
• Have an eagerness to learn about regulations, compliance and Safeguarding within Childcare and Education relating directly to the recruitment process for those working with children and young people.

Benefits

• Entitled to 22 days annual leave, increasing 1 day per year of service to a maximum of 30 days.
• Additional days off for your birthday and for Christmas shopping.
• Access to contributory company pension.

Closing date for application: 19/12/2025