Administrative Business Partner, Fixed Term Contract

Google DeepMind; City Of London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading AI research organization in London is seeking an experienced Administrative Business Partner for a fixed term contract. In this role, you will provide crucial administrative support to new executives, manage complex schedules, and arrange their travel. Ideal candidates will have strong organizational skills, a proactive attitude, and experience in fast-paced environments. Join us to make an impactful contribution in a diverse and inclusive setting.

Benefits

Diversity and inclusion initiatives

Opportunities for professional growth

Qualifications

• Experience in a fast-paced administrative role.
• Ability to manage multiple deadlines and tasks.
• High attention to detail and organizational ability.

Responsibilities

• Manage complex calendars and travel arrangements.
• Onboard new executives and provide meeting support.
• Handle financial administration and correspondence.

Skills

Organizational skills

Communication

Problem-solving

Tools

Google Suite

Job description

Administrative Business Partner, Fixed Term Contract

London, UK

About Us

Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.

Snapshot

We're looking for two experienced Administrative Business Partners to join our 12-month flex program, focused on the crucial onboarding of new Google DeepMind executives. In this 'touch and go' role, you'll provide expert administrative support during their initial 3+ months, directly contributing to their sccessful integration. This is an ideal role for someone who enjoys a fast-paced, flexible environment and excels at supporting senior leaders across various teams and areas.

The Role

Key responsibilities:

• Perform a wide range of E/ABP tasks on a rotating basis, including managing complex calendars, booking travel, creating expense reports, organizing events, and scheduling facilities and equipment.
• Seamlessly onboard/ramp-up and offboard new executives, adjusting and pivoting as needed to meet evolving needs.
• Provide meeting support by circulating agendas, capturing notes, and ensuring action items are followed up on.
• Arrange domestic and international travel, including hotel reservations, flight check-in, visas, and detailed itineraries.
• Handle financial administration such as compiling expense claims, approving purchase orders, and managing reimbursements.
• Act as a point of contact, managing incoming requests and heavy email correspondence.
• Build efficiency and effective responsiveness into operations, suggesting ideas for continuous improvement and helping to define new operational strategies.
• Collate and track actions and deliverables.
• Establish exemplary trust with executive leaders and partners, making decisions on their behalf using excellent judgment and discretion.
• Develop strong working relationships with each leader by thinking ahead, handling priorities, anticipating needs and future challenges, and proposing solutions to enable effective decision-making.
• Understand key stakeholders and build/maintain effective working relationships across the organization.

About You

You are a resilient Assistant, with experience working in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.

• Passionate about supporting and enabling others, motivated by Leader support.
• Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.
• Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.
• Can adapt quickly to changing demands and embrace ambiguity
• Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.
• Solid communicator and active listener; you exhibit a high EQ.
• Able to build relationships across teams and foster trust.
• Collaborative and thrives in a team environment.
• Proactively seek out time-saving solutions and tools.
• Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team.
• Experience with Google Suite is preferable but not crucial.

At Google DeepMind, we value diversity of experience, knowledge, backgrounds and perspectives and harness these qualities to create extraordinary impact. We are committed to equal employment opportunity regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy, or related condition (including breastfeeding) or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.

Equal Opportunity Employer Statement: Google DeepMind is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants.