Administrative Assistant

Aquent; Greater London; Hybrid; GBP 58,000; Full time

Job summary

A multinational cloud-based software company is seeking an Administrative Assistant for a hybrid role based in London. The successful candidate will manage travel arrangements, schedule meetings, and maintain team calendars. Strong organizational and communication skills are required. This role is for a 12-month contract with a full-time schedule and a salary of £58k pro-rata. Applications are encouraged from diverse candidates.

Qualifications

• Proficient in managing calendars and scheduling meetings.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to handle clerical duties independently.

Responsibilities

• Arrange and manage travel bookings and itineraries.
• Schedule and coordinate meetings.
• Maintain and manage calendars for team members.
• Process and track purchase order requisitions.

Skills

Strong organisational and administrative skills

Ability to prioritise tasks and manage competing deadlines

Good judgement and problem-solving ability

Proficiency in office software and systems

Strong written and verbal communication skills

Ability to work independently with minimal supervision

Job description

Overview

Job Title: Administrative Assistant

Client Location: London - hybrid

Starting: October 2025

Pay Comments: £58k pa pro-rata PAYE

Hours: Full-time, 35-hour week

Duration: 12 months

Job Description: The Administrative Assistant will apply established skills, company policies, and procedures to complete a broad range of administrative tasks. The role involves assignments of moderate complexity, requiring sound judgement in resolving issues and making routine recommendations.

Key Responsibilities

• Arrange and manage travel bookings and itineraries
• Schedule and coordinate meetings
• Maintain and manage calendars for team members
• Screen and prioritise incoming mail and requests
• Coordinate arrangements for seminars, workshops, and meetings
• Set up new vendors in the company’s payment system
• Process and track purchase order requisitions, and recommend purchases of office supplies
• Handle and process sponsorship requests
• Take notes and maintain accurate records of routine management and team meetings
• Plan and organise off-site team meetings and events

Requirements

• Strong organisational and administrative skills
• Ability to prioritise tasks and manage competing deadlines
• Good judgement and problem-solving ability
• Proficiency in office software and systems
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision

*This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. Thank you for taking the time to apply.

Client Description:

A multinational cloud-based software company specialising in a series of products designed to drive creative innovation across multimedia. Used by millions around the world for personal and professional use across all industries.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.