Administrative Assistant

Aspris Children's Services; Bere Alston; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading education provider in Bere Alston is seeking a part-time Administrator to join their administration team. This role, requiring 2 days of work per week, focuses on managing the reception, supporting financial processes, and ensuring effective communication within the school environment. The ideal candidate will possess strong skills in Microsoft Office, especially in Word and Excel, alongside the ability to multitask and maintain professionalism under pressure. This position offers a supportive work environment, emphasizing career growth and safeguarding responsibilities.

Benefits

Exclusive access to reward and discount scheme

Comprehensive induction

Blue Light Card

Free parking

Commitment to ongoing training

Paid for enhanced DBS

Wellbeing support

Qualifications

• Confident in using Word and Excel.
• Understanding of finance reporting necessary.
• Excellent written and verbal communication skills.
• Ability to multitask and perform under pressure.
• Professional conduct with a reliable approach.

Responsibilities

• Managing the school reception and welcoming visitors.
• Recording student attendance and making welfare calls.
• Supporting finance processes and tracking purchases.
• Raising BACS requests and following approval procedures.
• Providing general administrative support to the team.

Skills

Microsoft Office proficiency

Finance reporting understanding

Strong communication skills

Multitasking ability

Professional and reliable demeanor

Job description

Overview

Quay View School are recruiting for a part-time Administrator to join our busy and professional administration team. This role will be 2 days per week to be completed on a Thursday and Friday. We are looking for an enthusiastic multitasker, who is highly skilled and proficient in the use of Microsoft Office, Excel & Word. The successful candidate will be a solution focused member of the team and be able to prioritise competing deadlines in a professional manner.

Our benefits include: Exclusive access to reward and discount scheme; Comprehensive induction; Blue Light Card; Free parking if needed; Commitment to your ongoing training and career progression; Paid for enhanced DBS; Wellbeing support.

About us: Aspris Children\'s Services is one of the UK's leading independent providers of specialist care and education. Quay View School (located in Bere Alston) specialises in providing education for children and young people aged 7-19 with autism (ASD) and social, emotional, mental health (SEMH) related conditions, including trauma and attachment. The safeguarding and wellbeing of our students is paramount; along with encouragement to achieve their full potential.

This is a varied role and would suit someone who enjoys working in a busy environment, is solution focused, able to prioritise competing deadlines in a professional manner and understands the importance of safeguarding and confidentiality. This role requires a good working knowledge of finance reporting, with the ability to accurately track, code and report school expenditure. You will support cost control processes to ensure financial records are maintained clearly and accurately. You will play a key role in the day to day running of the school office, providing a welcoming first point of contact for staff, students, parents and visitors.

Responsibilities

• Managing the school reception, including welcoming visitors, answering the telephone and dealing with enquiries in a helpful manner.
• Recording student attendance accurately and completing welfare calls to parents/carers where required.
• Supporting finance processes, including inputting invoices, tracking and coding purchases and maintaining cost control spreadsheets.
• Raising BACS requests and following the correct approval procedures.
• Raising orders and goods receipting.
• Providing general administrative support to the wider school community.

Skills and qualifications

• Confident in Microsoft Office, particularly Word and Excel.
• An understanding of finance reporting.
• Strong communication skills, both written and verbal.
• Able to multitask and remain calm under pressure.
• Professional, approachable and reliable.

Additional information

As part of Aspris Children\'s Services, we are immensely proud of the career pathway and training we can offer you. We ask that you can demonstrate the values needed for a role, transferable skills and life experience and in return we will give you all the training and support you need to progress. Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most. If you want to progress your career working in Education, Aspris Children\'s Services will help you get there. Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.