ACCOTS Administration Assistant | University Hospitals of Leicester NHS Trust

University Hospitals of Leicester; England; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading healthcare provider in the UK is seeking an Administration Assistant to support the ACCOTS service. You will assist in organizing meetings, managing stock supplies, and inputting data crucial for service development. The ideal candidate is self-motivated and adaptable. This role is based in Castle Donington and offers a chance to grow in a dynamic environment.

Qualifications

• Ability to assist in organizing meetings and booking rooms.
• Skills in data input and management.
• Understanding of confidentiality and data security.

Responsibilities

• Assist in arranging meetings and booking rooms.
• Maintain stock, supplies, and equipment.
• Manage shift patterns and rota.
• Support with training session bookings.
• Input data for statistical use.
• Monitor team mailbox and forward queries.

Skills

Communication skills

Professionalism

Self-motivation

Flexibility

Job description

University Hospitals of Leicester have fantastic opportunities for ambitious individuals to join one of the biggest and busiest NHS Trusts in the country. Serving the one million residents of Leicester, Leicestershire and Rutland, we have opportunities to work with experienced staff and develop your future career.

The Adult Critical Care Transfer Service (ACCOTS) primary role is to provide consultant decision-support, coordination and triage of all adult critical care transfer referrals and to perform time efficient, high-quality transfer of patients from hospitals within the east midlands, this role will be an integral part in the support of the service.

The role will be located within the ACCOTS service at our newly, purpose built base in Castle Donington (DE74 2NP), which is easily accessible via local transport links, there is also free parking onsite if required.

The role offers the opportunity to develop skills and knowledge in a busy and varied environment. Communication and professionalism are an integral part of the role and self-motivation and a willingness to have a flexible approach to learning and work is essential.

This role will include daily, weekly and monthly regular tasks such as data input, data validation and rota development while using a range of computer systems.

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

Strategic Goals

• high-quality care for all
• being a great place to work
• partnerships for impact
• research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Values

• we are compassionate
• we are proud
• we are inclusive
• we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust

https://www.uhleicester.nhs.uk

Administration Assistant Responsibilities

• To assist in arranging meetings, including associated arrangements, and booking rooms.
• To provide support with the maintenance of stock, supplies, and equipment monitoring and ordering.
• To add and update shifts patterns and general rota management.
• To assist with the booking of training sessions and preparing resources for trainers.
• To provide support for staff with photocopying, scanning and other admin tasks.
• To develop the knowledge skills and confidence to accurately input data to enable the use of statistical data to inform future development of the service.
• Ensure confidential information is always kept securely by locking cabinets and locking their computer screen when not in use.
• Attending and taking part in meetings as appropriate and regular reviews with the Line Manager.
• Be responsible for reporting faults in office equipment to the appropriate contacts.
• Monitor the team mailbox and to forward relevant emails to the appropriate person if necessary, or deal with queries yourself.
• To include typing of actions, transcripts and preparing meetings agendas where appropriate.
• To undertake statutory training as required in accordance with the Health and Safety regulations and the trusts policies.

This advert closes on Sunday 7 Dec 2025