Project Budget and Compliance Specialist

CIP; Montpellier; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

CIP seeks a Project Budget and Compliance Specialist to manage project finances from proposal to completion. The role involves monitoring funding trends, ensuring compliance with donor guidelines, and maintaining financial records. Ideal candidates will possess strong analytical skills and a bachelor's degree in a relevant field, along with significant experience in financial management and compliance.

Qualifications

• At least 6 years of professional experience in budget management and compliance.
• Knowledge of international development funding and regulations.
• Strong knowledge of BMGF guidelines and USAID projects.

Responsabilités

• Oversee management of budgets and financial compliance of CIP projects.
• Prepare and submit timely and accurate donor reports.
• Monitor compliance in the projects, including project audit reports.

Connaissances

Analytical skills

Financial management

Compliance knowledge

Reporting

Formation

Bachelor’s degree in business administration, Financial Management, Operations

Outils

Accounting software packages

MS Office, especially Excel

Description du poste

The International Potato Center (CIP) is looking for a dynamic Project Budget and Compliance Specialist with excellent financial and analytical skills to oversee the management of budgets and financial compliance of CIP projects, from proposal to completion, globally.

Key responsibilities :

• Monitor funding trends and manage capacity for the functional area to ensure compliance and delivery of financial services to the projects.
• Monitor all financial aspects according to the agreement, (internal ERP), IFRS, and donor guidelines, including preparation of proposal budgets, setup of projects in OCS, preparation and submission of all invoices, financial reports to donors, timely corrections to the general ledger, and maintenance of agreement master files.
• Work with the project team to ensure that all donor-related information is disseminated to project teams and that they abide by donor rules and regulations.
• Maintain appropriate relations with donors and make reports as necessary, ensuring compliance with any terms or conditions of agreements.
• Monitor compliance in the projects, including project audit reports and general financial and contracts issues related to projects.
• Develop policies and procedures related to project accounting and financial management, as well as those related to grants and contracts management.
• Monitor Portfolio Health: Recovery of Indirect Costs (Overheads, Chargebacks, Personnel), Potential Risks (Exchange Rate adjustments, Budget Variances/Revisions, Audit tracks).
• Prepare and submit timely and accurate donor reports (W1 & W2, W3, and Bilateral Funding), requesting the necessary invoices. Stay current with donor regulations and the award requirements identified in the CIP compliance matrix, to prepare accurate and timely reports.
• Maintain all applicable project records and files in accordance with internal controls, demonstrating compliance with donor requirements.
• Prepare and submit timely and accurate portfolio reports (Compliance, Health).
• Comply with applicable health and safety CIP policies and procedures.

Requirements

• Bachelor’s degree in business administration, Financial Management, Operations, or related field.
• At least 6 years of professional experience.
• Knowledge of international development funding (Desirable).
• Aptitude for understanding complex regulations and monitoring financial transactions and documentation for compliance.
• Strong knowledge of Bill and Melinda Gates Foundation (BMGF) guidelines and BMGF project implementation.
• Strong knowledge of USAID projects, FAR and ADS rules and regulations, and OMB Circulars.
• Experience with accounting software packages (ERP preferred).
• Proficient in MS Office, especially Excel.