Executive Assistant (M / W / D)

Believe; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading global music company in Paris is seeking an experienced Executive Assistant to support the Managing Directors. The role involves managing complex schedules, organizing meetings and travel, and preparing essential documents. The ideal candidate has at least 5 years of relevant experience, is fluent in English, and displays excellent communication and organizational skills. Join a diverse team in a fast-growing company with opportunities for professional development.

Prestations

Tailor-made training and coaching

Remote working policies

Well-being program

Digital mental health platform access

Qualifications

• Minimum 5 years of relevant experience as an Executive Assistant.
• Ability to maintain high accuracy in preparing and entering information.
• Excellent stress and time management skills.

Responsabilités

• Manage and coordinate complex calendars and organize meetings.
• Prepare reports, minutes, and follow-up actions.
• Organize travel arrangements and act as a liaison for visitors.

Connaissances

Fluent in English

Russian language skills

Multi-tasking

Project management

Written and verbal communication

Confidentiality

Interpersonal skills

Attention to detail

Proficiency in Microsoft Office

Description du poste

Job Description

Reporting to the Managing Director ROW (Rest of the World), you will provide a broad range of office functions and secretarial support to the Managing Director ROW and the Managing Director Eastern Europe.

Responsibilities include but are not limited to:

1. Managing and coordinating complex calendars and organizing meetings and appointments for regional managing directors.
2. Organizing meetings, including preparing reports, minutes, and follow-up actions.
3. Preparing presentation documents for working committees.
4. Organizing and collecting essential information for updates as needed.
5. Organizing seminars, events, and conferences locally and internationally.
6. Monitoring various transversal projects.
7. Organizing travel arrangements (transport, accommodation, schedules).
8. Acting as the liaison for all visitors from other Believe entities worldwide.
9. Developing and preparing external communication projects (social media, LinkedIn) and supporting participation in music industry events.
10. Writing notes, reports, summaries, and other documentation to support business activities.
11. Building visuals and designing presentations using standard tools if needed.
12. Supporting access to internal tools and resources within the back-office system.

Qualifications:

• Minimum 5 years of relevant experience as an Executive Assistant.
• Fluent in English; Russian language skills are appreciated.
• Ability to maintain high accuracy in preparing and entering information.
• Excellent written and verbal communication skills.
• Proficient in multitasking and project management.
• Skilled in Microsoft Office products (Word, Excel, PowerPoint, etc.).
• Excellent stress and time management skills.
• Ability to maintain confidentiality.
• Team player with good interpersonal skills.
• Meticulous, organized, proactive, and detail-oriented.

Additional Information:

• Set the tone with us: Working at Believe means making an impact in a fast-growing company! We value diversity and aim to reflect this in our international environment.
• Our two core values are our People and our Artists. We believe in empowering our people to develop their potential and provide an environment to thrive.
• Rock the job: We offer tailor-made training and coaching, remote working policies, and a well-being program, including access to Eutelmed, a digital mental health platform.
• Sing in harmony: Participate in our ambassador program, an employee volunteering initiative focused on Diversity, Equity & Inclusion, well-being, and environmental impact.

We are committed to a diverse workforce and welcome applications from all backgrounds.