Executive Assistant

ServiceNow; Île-de-France; Sur place; EUR 50 000 - 70 000; Plein temps

Résumé du poste

A leading technology firm is seeking a highly organized Executive Assistant to provide comprehensive support to VP-level executives. The ideal candidate will have at least 10 years of experience in a similar role, with proficient skills in Microsoft Office and the ability to manage complex schedules and travel arrangements. This full-time position requires exceptional communication and organizational skills, along with the ability to integrate AI into work processes. The role is in-person and emphasizes a positive, can-do attitude.

Qualifications

• 10 years experience supporting VP level.
• Experience in leveraging AI in work processes and decision-making.
• Highly organized with exceptional communication skills.
• Proficient in using Zoom and Microsoft Office suites.

Responsabilités

• Schedule appointments and maintain complex calendars.
• Draft and prepare advanced correspondence including emails and reports.
• Assist leadership with short-term priorities and work activities.
• Arrange all travel and manage expenses for leadership.
• Identify organizational issues and facilitate solutions.
• Assist new hires with processes and expense reporting.

Connaissances

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Calendar Management

Microsoft Excel

Personal Assistant Experience

Administrative Experience

Google Suite

Description du poste

What you get to do in this role

• Schedule appointments, plan meetings and maintain complex and changing calendars while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of decisions regarding short‑term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa / passport while maintaining Leadership expenses / credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.

Qualifications

• Experience in leveraging or critically thinking about how to integrate AI into work processes, decision‑making or problem‑solving. This may include using AI‑powered tools, automating workflows, analyzing AI‑driven insights or exploring AI’s potential impact on the function or industry.
• 10 years experience supporting VP level.
• Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels.
• Desire to grow and take on own projects.
• Professional demeanor and soft‑skills.
• Positive and personable can‑do attitude.
• Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs.
• Experience handling confidential materials.

Additional Information

Work Personas

We approach our distributed world of work with flexibility and trust. Work personas (flexible remote or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third‑party service.

Equal Opportunity Employer

ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by addition. All qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.

Accommodations

We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process or are unable to use this online application and need an alternative method to apply please contact for assistance.

Export Control Regulations

For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.

Remote Work: No

Employment Type: Full‑time

Key Skills

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite.

Department / Functional Area: Sales

Experience: years

Vacancy: 1