Assistant to Vice President

Envision Energy; Paris; Sur place; EUR 45 000 - 60 000; Plein temps

Résumé du poste

A global energy solutions provider in Paris is seeking an experienced Executive Assistant to the Vice President. This role involves effective calendar and travel management, communication coordination, and documentation preparation in both English and French. The ideal candidate will have over 3 years of experience, strong organizational skills, and the ability to work in a fast-paced, multicultural environment. Knowledge of Mandarin is a plus. This position offers competitive compensation and opportunities for professional growth.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant or similar role.
• Fluent in English and upper-intermediate to advanced in French.
• Knowledge of Mandarin Chinese is a plus.

Responsabilités

• Manage the VP’s calendar, appointments, and business trips.
• Liaise between the VP and internal/external stakeholders.
• Prepare meeting materials and executive reports in English and French.
• Organize executive meetings and corporate events.
• Handle ad-hoc administrative tasks assigned by the VP.

Connaissances

Organizational skills

Time management

Communication skills

Multitasking

Proficiency in Microsoft Office Suite

Business writing skills

Description du poste

Within Envision Energy International France, Under the leadership of the Regional Head of Administration or other designated personnel at Envision Energy International France, The Assistant to the Vice President (VP) will provide comprehensive administrative and business support to ensure the efficient operation of the VP’s office.

This role involves calendar and travel management, meeting coordination, document preparation, project tracking, and effective communication across departments and external partners.

The ideal candidate is highly organized, detail-oriented, and fluent in English and French, with strong interpersonal and cross-cultural communication skills.

Key responsibilities

• Calendar & Travel Management – Manage the VP’s calendar, appointments, business trips, and expense reports to ensure optimal time management.
• Communication & Coordination – Act as a liaison between the VP, internal departments, and external stakeholders to ensure clear and timely communication.
• Documentation & Reporting – Prepare and organize meeting materials, presentations, and executive reports in both English and French.
• Meeting & Event Support – Organize executive meetings, client visits, and corporate events, providing on-site administrative assistance when required.
• General Administration – Handle ad-hoc administrative tasks assigned by the VP, including translation, communication, and confidential document management.

Qualifications: Experience

Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably within a multinational or corporate environment.

Languages

• English : Fluent (spoken and written, business level)
• French : Upper-intermediate to advanced (B2 or above) — able to communicate confidently in meetings, emails, and professional interactions.
• Chinese (Mandarin) : Knowledge of Chinese is a plus but not mandatory.

Skills

• Excellent organizational, multitasking, and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong business writing and presentation preparation skills.
• High attention to detail and ability to work with discretion on confidential matters.

Personal Qualities

• Professional, proactive, and service-oriented attitude.
• Excellent communication and interpersonal skills.
• Ability to work under pressure in a fast-paced, multicultural environment.
• Well-presented, discreet, and adaptable.