Office Manager

Lindt & Sprüngli (España) S.A; Barcelona; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading chocolate company in Barcelona seeks an Office Manager to ensure smooth daily operations. Responsibilities include coordinating logistics, managing meeting room bookings, and supervising external providers. The ideal candidate has proven office management experience, high English proficiency, and familiarity with SAP and Office 365. Competitive salary, health insurance, and a vibrant workplace are offered.

Servicios

Competitive salary and bonus

Health insurance & social security plan

Daily breakfast and fruit

Intensive working hours in July and August

Amazing office with stunning sea views

Plenty of chocolate in the office

Formación

• Proven experience in office management or similar administrative roles.
• Familiarity with SAP and Office 365 environment.
• Experience coordinating external providers and managing logistics.

Responsabilidades

• Manage meeting room bookings and coordinate travel arrangements.
• Supervise external providers to ensure service quality.
• Support the Accounting team with invoice processing.
• Assist Management and support meetings with international teams.
• Monitor office supplies and place orders as needed.
• Ensure common areas are tidy and well-maintained.
• Coordinate catering services for meetings and events.
• Maintain records of office expenses and assist with budget tracking.

Conocimientos

High level of English proficiency

Strong organizational abilities

Proactive mindset

Excellent communication skills

Discretion in handling sensitive matters

Herramientas

SAP

Office 365

Descripción del empleo

Overview

We are looking for an Office Manager to join our Office Services Team in Barcelona.

This role is responsible for ensuring the smooth daily operation of the office by coordinating logistics, suppliers, and administrative support to maintain an efficient and professional work environment.

Responsibilities

• Managing meeting room bookings and coordinating travel arrangements with the travel agency.
• Supervising external providers (cleaning, supplies, maintenance, etc.) to ensure service quality and continuity.
• Providing occasional support to the Accounting team, including invoice processing in SAP.
• Assisting Management and supporting meetings with international teams.
• Monitoring office supplies and placing orders as needed.
• Ensuring common areas and meeting rooms are tidy and well-maintained.
• Coordinating catering services for meetings and events.
• Maintaining records of office expenses and assisting with budget tracking.

Requirements

Experience & Tools :

• Proven experience in office management or similar administrative roles.
• Familiarity with SAP and the Office 365 environment (Outlook, Teams, Excel, Word, SharePoint).
• Experience coordinating external providers and managing logistics.

Skills :

• High level of English proficiency (spoken and written).
• Strong organizational and multitasking abilities.
• Proactive and solution-oriented mindset.
• Excellent communication and interpersonal skills.
• Discretion and confidentiality in handling sensitive matters.

What We Offer :

• Competitive salary and bonus.
• Health insurance & social security plan.
• Daily breakfast and fruit.
• Intensive working hours in July and August.
• Amazing office with stunning sea views.
• And plenty of chocolate in the office to sweeten your day!