Executive assistant to COO (Commercial Chief Operations Officer) EMEA

AIG Insurance; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading insurance provider in Madrid is seeking an Executive Assistant to the COO. This role involves managing administrative tasks, supporting strategic priorities, and fostering communication across departments. Ideal candidates have extensive experience, fluency in Spanish and English, and advanced MS Office skills. This position offers the chance to work in a dynamic environment with a focus on professional growth and collaboration.

Servicios

Comprehensive benefits package

Professional development opportunities

In-person collaboration environment

Formación

• Extensive experience supporting senior executives preferably in a large multi-national environment.
• Proven discretion and demonstrated ability to assume autonomy and use independent judgement.
• High resilience and adaptability in dynamic environments.

Responsabilidades

• Manage administrative and logistical responsibilities for senior executives.
• Streamline daily workflows, meeting coordination, travel arrangements, and expense management.
• Prepare presentations, reports, and business reviews.

Conocimientos

Fluency in Spanish and English

Advanced MS Office skills

Time Management

Excellent organizational skills

Client Focus and Solution Orientation

Educación

Bachelor's Degree

Herramientas

SAP

Concur

SharePoint

Ariba

Fieldglass

Confluence

Descripción del empleo

Executive Assistant to COO (Commercial Chief Operations Officer) EMEA

Make your mark in AIG

AIG underwriting teams help to find insurance solutions in areas including Financial Lines Property Casualty Specialty Lines Cyber Multinational Clients and High Net Worth individuals. We are reimagining how we help customers to manage risk transforming our operating model and reshaping our role responsibilities and career pathways. The goal is to unlock the full potential in each colleague empowering our people to grow as insurance professionals and add more value to our customers and AIG.

How you will create an impact

The ideal candidate will expertly navigate interactions with all levels of internal and external stakeholders including partners regulators and government agencies maintaining the highest standards of professionalism and confidentiality with flexibility to be adapted to varying time zones as needed.

About the role

What you need to know :

• Enables senior executives to focus on strategic priorities client relationships and business growth by managing administrative and logistical responsibilities.
• Streamlines daily workflows meeting coordination travel arrangements and expense management ensuring time and cost optimization.
• Supports preparation of presentations reports and business reviews for leadership Board and regulatory meetings.
• Coordinates communication between leadership underwriting operations and support functions ensuring alignment and timely follow‑up on strategic initiatives.

Confidentiality & Governance

• Manages sensitive information related to clients financial results and organizational strategy with discretion.
• Ensures compliance with corporate policies data protection and internal controls.
• Acts as the primary liaison between the executive office and internal / external stakeholders including brokers clients and regional teams.
• Facilitates effective communication and meeting cadence across departments and time zones.

Job Profile - Requirements and skills - What were looking for :

• Extensive experience supporting senior executives preferably in a large multi‑national environment
• Fluency in both Spanish and English
• Bachelors Degree preferred or equivalent work experience
• Proven discretion and demonstrated ability to assume autonomy and use independent judgement
• High resilience and adaptability in dynamic environments
• Detailed knowledge of MS Office software including Word Excel and PowerPoint
• Advanced ability to prioritize tasks and work with minimal supervision in a fast‑paced environment
• Dependable proficient in multitasking and extremely detailed oriented
• Ability to provide support with a highly specialized knowledge of administration clerical and managerial functions while maintaining confidentiality
• Excellent organizational time management written and verbal communication skills
• Working Knowledge of SAP Concur Ariba SharePoint Fieldglass and Confluence
• Good communication and interpersonal skills
• Cross Functional Collaboration and Teamwork
• Client Focus and Solution Orientation : Problem Solving
• Challenging with humility

We are an Equal Opportunity Employer

It has been and will continue to be the policy of American International Group Inc. its subsidiaries and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race colour religion age gender gender expression national origin veteran status disability or any other legally protected categories. At AIG we believe that diversity and inclusion are critical to our future and our mission creating a foundation for a creative workplace that leads to innovation growth and profitability.

Ready to apply We would love to hear from you.

At AIG we value in‑person collaboration as a vital part of our culture which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive connected environment for our team and clients alike.

Enjoy benefits that take care of what matters

At AIG our people are our greatest asset. We know how important it is to protect and invest in whats most important to you. That is why we created our Total Rewards Program a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health wellbeing and financial security as well as your professional development to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the worlds most far‑reaching property casualty networks.

Welcome to a culture of inclusion

Were committed to creating a culture that truly respects and celebrates each others talents backgrounds cultures opinions and goals. We foster a culture of inclusion and belonging through learning cultural awareness activities and Employee Resource Groups (ERGs). With global chapters ERGs are a cornerstone for our culture of inclusion.

AIG provides equal opportunity to all qualified individuals regardless of race color religion age gender gender expression national origin veteran status disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities. If you believe you need a reasonable accommodation please send an email to .

Functional Area :

AS - Administrative Support

AIG Europe S.A. (Spain branch)

Required Experience :

IC

Key Skills

• Office Manager Experience
• Time Management
• Microsoft Office
• Google Docs
• Adobe Acrobat
• Microsoft Outlook
• Microsoft Word
• QuickBooks
• Personal Assistant Experience
• Microsoft Powerpoint
• Administrative Experience
• Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1