Executive Assistant

JPMorganChase; Madrid; Presencial; EUR 35.000 - 50.000; Jornada completa

Descripción de la vacante

A leading bank in Madrid is seeking an Executive Assistant to support senior stakeholders professionally. You will manage complex diary schedules, handle client interactions, and organize meetings. The ideal candidate has experience in high-paced environments, excellent organizational skills, and proficiency in Microsoft Office. This position requires full-time on-site work from Monday to Friday, with no hybrid options offered.

Formación

• Experience supporting mid-level Directors or above.
• Advanced organizational skills and ability to meet deadlines.
• Strong interpersonal and communication skills.

Responsabilidades

• Manage complex diary and email management.
• Handle internal and external client interactions.
• Organize meetings and travel arrangements.

Conocimientos

Time Management

Organizational skills

Microsoft Office

Communication skills

Diary management

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Google Suite

Descripción del empleo

Description

Join a leading bank as an Executive Assistant supporting senior stakeholders with professionalism and confidentiality.

As an Executive Assistant in our dynamic banking team you will have the opportunity to leverage your strong Executive Assistant background to manage stakeholders diaries and everyday needs ensuring seamless client service through effective prioritization. Your role will require flexibility and advanced assistant skills as well as strong attention to detail and effective communication abilities. You will work collaboratively handling multiple responsibilities people and timeframes while adeptly navigating systems policies and procedures to support the organizations goals.

Job responsibilities

• Manages daily activities : advanced complex diary management high-volume email management and professional telephone communication
• Greets clients : handles internal and external client interactions organizes meetings and events and collaborates with marketing teams in Europe
• Sets up meetings conference calls and video conferences
• Finalizes complex travel arrangements including flights VISAs accommodations and logistics managing frequent changes and preparing itineraries
• Processes expense reimbursements utilizes internal systems and prepares necessary documents for client meetings
• Becomes an integral part of the business understanding group priorities and expectations
• Assists with staff onboarding and offboarding equipment setup and leads ad hoc projects
• Organizes internal and client events partnering with marketing teams
• Expected to work as part of a larger administrative group working in partnership with other assistants to ensure cover is provided to the area at all time. Expected cover for other assistants within the group when required.

Required qualifications capabilities and skills

Assistant experience ideally supporting mid-level Directors or above

Advanced organizational skills ability to meet deadlines and demonstrate proactivity and ownership

Assertive with the ability to make decisions independently

Tact and good judgment in confidential situations with proven experience interacting with senior management

Strong interpersonal written and oral communication skills

Proficiency in Microsoft Office

Excellent telephone etiquette and ability to manage competing priorities

Proficiency Level of English

Native / Bilingual in Spanish

Polished professional approach calm demeanour and ability to work under pressure

Note : This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Department / Functional Area : Administration

Experience : years

Vacancy : 1