Executive Assistant

Pronovias; el Prat de Llobregat; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading bridal company in Cataluña is seeking an experienced Executive Assistant to support the CEO and C Suite. Responsibilities include managing complex schedules, handling communications, and coordinating events. The ideal candidate is detail-oriented, proficient in Microsoft Office, and has excellent communication skills. The company offers a supportive work environment with various benefits.

Servicios

Flexible work hours

Subsidized meals

Up to 60% discount on dresses

Private parking

Formación

• Proven experience as an Executive Assistant or similar role.
• Excellent time management skills and ability to prioritize effectively.
• Upper intermediate English proficiency required.

Responsabilidades

• Manage scheduling for CEO including meetings and travel.
• Handle inbox management and prioritize emails for the CEO.
• Coordinate logistics for board meetings and company events.

Conocimientos

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Discretion and integrity

Flexibility to adapt

Descripción del empleo

Headquartered in Barcelona, Pronovias Group is the first global bridal group shaping the future of our industry for every bride.

Our mission is bringing happiness into the world by dressing our customers’ dreams with style, being the best partner to our clients and building an exciting place to work together.

Pronovias Group seeks people who are passionate about fashion; love to be part of a growing and challenging international environment; inspiring and empowering people.

You are invited to experience for yourself the magic of bridal!

We are currently looking for a talented Executive Assistant to join ourGeneral Management Team.

The Executive Assistant provides high-level administrative support to CEO and C suite, ensuring the smooth running of schedules, communications, and organizational priorities. This role requires strong organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment.

Role & responsibilities:

• Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Inbox management of the CEO, ensuring emails are prioritized, actioned and filed.
• Serve as the primary point of contact for internal and external stakeholders on behalf of senior leadership.
• Prepare correspondence, reports, presentations, and meeting materials as required.
• Coordinate logistics for board meetings, conferences, and company events.
• Process expenses for C suite.
• Assist with project coordination and cross-departmental follow-ups.
• Maintain accurate filing systems and ensure sensitive information is handled with the highest level of confidentiality.
• Perform ad hoc administrative tasks as required to support the leadership team.
• Perform ad hoc personal tasks for CEO.

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.
• Excellent organizational and time management skills with the ability to prioritize effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally at all levels.
• High level of discretion and integrity when handling confidential information.
• Proficiency in Microsoft Office Suite.
• Upper intermediate English.
• Flexibility to adapt to changing priorities and to support leadership according to the scheduled agenda.
• Ability to work effectively under pressure and manage multiple tasks in a fast-paced environment.

Personal Attributes:

• Proactive and resourceful, with a strong sense of initiative.
• Detail-oriented with a focus on accuracy and quality.
• Ability to work pressure and able to manage competing demands.
• Professional, approachable, and collaborative.

WHAT DOES PRONOVIAS GROUP OFFER?

• Ethical workplace environment that embraces the diversity that makes us special.
• Benefits to improve work-life balance: flexibility on entry and exit, intensive day on Fridays and Fridays from home*.
• Special benefits and schedules for pregnant women and parents.
• Company canteen with subsidized meals and breakfasts.
• Day off for your birthday.
• Possibility to join our flexible remuneration plan which includes health insurance, transport tickets, nursery school tickets and training related to our business.
• Up to 60% discount in Pronovias dresses.
• Company shuttles from Barcelona and from El Prat de Llobregat.
• Private parking in our premises.

* While we promote flexibility and work-life balance across the company, some benefits may not apply to all teams due to customer support schedules or specific business needs.

At Pronovias Group, we are an equal opportunity employer. Your race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status don’t make a difference here. In our company want you to come as you are to be the best version of yourself.

If you fit with the requirements and PRONOVIAS GROUP's values, do not hesitate to apply to this role!