Bilingual Office Manager & Ea

Victoria Selection & Search; Madrid; Presencial; EUR 50.000 - 70.000; Jornada completa

Descripción de la vacante

A boutique investment firm is seeking a Bilingual EA & Office Coordinator for their Madrid office. The role involves supporting the founders in administrative tasks, negotiating contracts with suppliers, and managing office operations. Candidates must be bilingual in English and Spanish, hold a credible University Degree, and have proven office management experience. Strong tech skills in Microsoft 365 and collaboration tools are essential. This is a permanent contract subject to a trial period.

Formación

• Proven experience in an Office Management / Operations role.
• Strong knowledge of standard technology and applications.
• Ability to coordinate administrative matters effectively.

Responsabilidades

• Support partners with office space management and renovations.
• Manage negotiations and contracts with suppliers.
• Coordinate office purchases according to budget.
• Liaise with accounting firms for invoicing.
• Ensure office compliance with Health & Safety regulations.
• Provide local IT equipment and manage CRM system.
• Act as the first point of contact for the firm.

Conocimientos

Bilingual English and Spanish

Office Management

Contract Management

Microsoft 365

Zoom

Slack

Teams

AI platforms

Educación

University Degree

Descripción del empleo

Our client, a newly established boutique investment firm (by leaders in the sector) are looking for a reliable and driven Bilingual EA & Office Coordinator to join their close-knit team and act as right hand of founders to coordinate all administrative matters.

Office Coordination & Operations

Supporting partners to identify office space, manage any renovation and coordinate workplace / infrastructure set up

Negotiations, contract management and key point of contact with suppliers

Facilities, inventory & supplies : point of contact for building, cleaning, insurance, etc. Coordinate all office purchases according to budget

Finance: support with local accounting and invoicing through liaison with outsourced accounting firms. Health & Safety : ensuring office is compliant

IT : sourcing & providing local equipment

Build & Manage CRM system, ensuring investor information collated correctly

Act as first point of contact for the firm, receive investors at the office in person

The chosen candidate will command a bilingual level of English and Spanish and hold a credible University Degree. Proven experience in an Office Management / Operations role in professional services required. Strong knowledge of standard Tech and applications (Microsoft 365, Zoom, Slack, Teams and AI platforms) also required.

A strong work ethic combined with a desire to grow and take on projects are essential for this role.

Contract - Permanent (subject to trial period)

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.