Administrative Assistant

Trina Solar; Madrid; Híbrido; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading solar energy company is looking for an Office Administrator in Madrid to oversee administrative tasks, support HR processes, and manage office operations. The ideal candidate will have strong service orientation, be fluent in Spanish and English, and have at least two years of experience in a similar role. This role offers a dynamic environment with opportunities for professional development and flexibility for remote work.

Servicios

Professional development opportunities

Remote work possibility

Competitive salary and bonus structure

Attractive additional benefits

Formación

• At least two years of experience in a similar role within an international organization.
• Ability to prioritize and manage competing deadlines.
• Proactive, open-minded, and highly motivated.

Responsabilidades

• Oversee all administrative and office-related tasks.
• Manage introduction plan for new employees.
• Coordinate travel arrangements for internal company visitors.

Conocimientos

Service orientation

Attention to detail

Proficiency in organizational processes

Fluent in Spanish

Fluent in English

Educación

Completed apprenticeship or commercial education in administration

Descripción del empleo

Responsibilities

• Oversee all administrative and office-related tasks relating to the office.
• Support various HR administration processes, including onboarding and offboarding.
• Manage the introduction plan for new employees across Europe.
• Maintain and update the EU Intranet.
• Handle proforma invoices and cost approvals within the internal ERP system.
• Maintain time-tracking records and manage the absence management system.
• Process expenses for the Management Team.
• Coordinate travel arrangements for internal company visitors in Spain and EU.
• Provide administrative support to other EU office locations.
• Manage visa requests and prepare invitation letters for visitors.
• Oversee office supply procurement and ensure adequate stock levels.
• Handle all Health & Safety-related matters for the Madrid office.
• Manage the annual administration department budget.
• Welcome and assist clients and visitors.
• Organize annual meetings and team-building events.
• Drive projects to improve internal processes and workflows.

Requirements

• Completed apprenticeship or commercial education in administration.
• Minimum of two years’ experience in a similar role within an international organization.
• Strong service orientation with the ability to prioritize and manage competing deadlines.
• Proficiency in handling complex organizational processes.
• High attention to detail, flexibility, and the ability to adapt quickly.
• Proactive, open-minded, agile, and highly motivated.
• Fluency in Spanish and English (written and spoken) is essential; additional languages are a plus

We offer you

• A dynamic environment with high responsibilities and independent working style
• The opportunity for professional development and growth in one of the most fast-growing industries
• An environment of open communication where all ideas and opinions are valued
• Collaboration with an international and diverse team from all over Europe
• Possibility for remote work
• Qualified training and support with our buddy system
• A detailed introduction to our product portfolio
• Competitive salary and a great bonus structure
• Attractive additional benefits that varies depending on the country

About us

Trina Solar is an internationally recognized solar energy company. Our growing global presence includes regional headquarters in Switzerland, US, Japan and China with offices in Madrid, Munich, Milan, the UK, San Jose, Seoul, Tokyo and Shanghai, to provide our customers with timely, reliable service. As Trina Solar continues to expand its capacity, we are looking for talent who is passionate about solar energy. From research and development to sales and marketing to manufacturing and operations, Trina Solar looks for people who thrive in exciting, challenging and dynamic work environments to become a part of our dedicated team of professionals and contribute daily to bringing clean, reliable and cost effective solar energy solutions to customers around the globe.

Join us in our mission to promote and develop solar energy as a source of clean, renewable energy for all.