Subcontracts Administrator

Serco; Aurora; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading service provider in Canada is seeking a detail-oriented Subcontracts Administrator. In this role, you will manage the procurement cycle from cradle to grave, develop competitive RFPs, and ensure compliance with financial regulations. The ideal candidate will have a High School Diploma and at least 1 year of procurement experience. This position offers the flexibility to work on-site, hybrid, or fully remote. Apply now to make a significant impact in a dynamic team environment.

Benefits

Performance-based incentives

Comprehensive benefits package

Work-life balance initiatives

Qualifications

• Minimum 1 year of experience in procurement and/or contracts.
• Possesses analytical and technical skills.
• Must have intermediate computer skills.

Responsibilities

• Compile bid/compliance documents and inspect for completeness.
• Manage supplier performance issues to resolution.
• Evaluate competitive bids on a best-value basis.

Skills

Detail-oriented

Analytical skills

Strong communication skills

Understanding of the RFP process

Education

High School Diploma

Tools

Electronic processing systems

Job description

Position Description & Qualifications

Looking for a Procurement opportunity at a place you can make a difference every day? Then Serco has a great opportunity for you! If you are a detail-oriented professional and want to be a successful Subcontracts Administrator; bring your expertise and collaborative skills to make an impact by discovering your new role supporting this mission. The Subcontracts Administrator will develop competitive and single/sole source Request For Proposals (RFPs) for Canadian Defence and commercial services and products of medium complexity.

This position has the flexibility to work on-site, hybrid, or fully remote.

In This Role, You Will

• Compile various bid/compliance documents and inspect them for completeness.
• Evaluate bids and complete subcontract/purchase order awards.
• Manage supplier performance issues to resolution.
• Perform subcontract close-out and a variety of other procurement-related tasks.
• Be responsible for preparing compliant RFP packages for requirements of varying complexity.
• Issue competitive and sole/single source solicitations and serves as the primary point of contact for the bidding suppliers.
• Use knowledge of contract types to determine appropriate type for certain procurements assessing the risk associated with various contract and fee types to provide advice to team regarding questions on regulatory or customer requirements.
• Evaluate competitive bids on a lowest-price-technically-acceptable (LPTA) and best-value basis and awards subcontracts/purchase orders to successful bidders under limited supervision.
• Understand how to establish the appropriate evaluation criteria in best-value solicitations.
• Fully administers subcontracts from cradle-to-grave for multiple agreements across a range of programs.
• Possess strong supplier interaction skills and leads subcontract negotiations.
• Possess a strong understanding of Serco’s standard terms and conditions as well as contract clauses.
• Tailor Contract flow downs and general terms and conditions to suit each procurement with assistance from management on sensitive or high-risk terms.
• Understand when certain contract clauses require Procurement interaction with other parties and actions them accordingly.
• Acquire products or services in a timely manner.
• Understand how to make use of known/historical sources and how to identify potential new sources in various industries.
• Ensure subcontract agreements and purchase orders accurately reflect price, schedule, terms and conditions as negotiated with suppliers independently under minimal supervision.
• Rely on experience to structure agreements in a manner that is professional and minimizes ambiguities.
• Understand procurement file documentation requirements and demonstrates capability to complete, compile, and review individual documents for suitability.
• Understand the difference between compliant and non-compliant documents and is able to work with the appropriate parties to correct any deficiencies.
• May provide guidance to more junior staff members on certain procurement documentation (i.e. Source Justifications or Price Analyses).
• Exhibit a strong understanding of compliance, and may conduct peer reviews for more junior staff members’ procurement files.
• Facilitate the of subcontract agreement related issues by arranging and participating in conferences between suppliers and company personnel.
• Recommend appropriate actions to resolve performance difficulties.
• Monitor supplier performance for conformance to original proposal and controls change management.
• Participate in continuous improvement activities and provides suggestions for cost reduction and improved efficiency.
• May serve as a functional lead for certain process improvement activities.
• Develop a strong understanding of the Procurement activities in the contract pre-award phase.
• Negotiate and establish Non-Disclosure Agreements and standard Teaming Agreements, with some oversight.
• Serve as a lead role for soliciting third party pricing to support Serco proposals.
• Establish business rapport and builds continuity with the Program Management Office for multiple programs.
• Action procurement requirements directly from the requesting source in lieu of receiving assignments from a manager.
• Prepare and disseminates information throughout the company regarding subcontract status, compliance, modification, deviation, negotiation, and termination.

To Be Successful In This Role You Will Have

• High School Diploma
• Minimum 1 year of experience in procurement and/or contracts
• Understanding of the RFP/bid process and knowledge of commonly-used concepts, practices, and procedures within a particular field
• Knowledge of subcontracting fundamentals and possess general understanding of Canadian procurement requirements
• Possess analytical and technical skills required to understand business practices and recommend proper automation opportunities
• Must have intermediate computer skills and be able to understand electronic processing
• Excellent written, verbal, and communication skills for effective interface with all internal and external contacts
• Understands and complies with Serco Procurement policies and procedures
• Possesses strong presentation skills and the ability communicate with a wide range of internal or external parties
• Can work independently and provide guidance to peers

Company Overview

Serco Canada Inc. strives to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves the Canadian Federal and Provincial governments and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.

Pay Transparency

Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well‑being and work‑life balance—so you can thrive both professionally and personally. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements.

Salary range: The range for this position can be found at the top of the posting. This range is provided as a general guideline and represents a good‑faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job‑related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple provinces, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long‑term incentive opportunities.

To review all Serco benefits please visit: https://careers.serco-na.com/us/en/about-us.

Legal Home

Serco complies with all applicable federal, provincial, and local leave laws. This is a Canada‑based role and this position is for an existing vacancy, unless stated otherwise in the job description. Please submit applications exclusively through Serco’s external (or internal) career site. If an applicant has any concerns with job posting compliance, please send an email to: [e-mail].