Senior Administrative Assistant

Canadian Blood Services; Winnipeg; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

A life-saving organization in Winnipeg seeks a Temporary full-time Senior Administrative Assistant for their Collections Operations West team. The role involves general administrative support, effective communication, and organizational skills to facilitate workflow. Candidates should have a two-year diploma in Office Administration and three years of related experience. This position offers a hybrid work environment and various employee benefits.

Benefits

Payment in lieu of vacation

Annual performance award up to 5%

Defined benefit pension plan

Employee discounts

Wellness program

Qualifications

• Minimum of three years of related administrative experience.
• Thorough knowledge of office routines and protocol.
• Ability to work independently with minimal supervision.

Responsibilities

• Prepare correspondence and various documents such as reports and presentations.
• Create and maintain databases and statistical tools.
• Coordinate office activities and resolve administrative problems.

Skills

Organizational skills

Communication skills

Teamwork

Time management

Problem-solving

Education

Post-secondary level education, preferably a two-year community college diploma in Office Administration

Tools

MS Word

Excel

PowerPoint

Sharepoint

Concur

Job description

Overview

Canadian Blood Services is looking for a Temporary full-time Senior Administrative Assistant to join our dynamic Collections Operations West team.

The Collections Operations West team is responsible for supporting Canadian Blood Services by providing general administrative support to the Distribution department. In this role, you will be organized, and possess strong communication skills.

• Applying your organizational skills, you prepare correspondence and various documents such as reports, presentations, meeting agendas and minutes by gathering, organizing and selecting appropriate formats and graphics for the presentation of information in accordance with standards, policies, procedures and regulatory requirements, to support the work of the unit.
• Utilizing your technical expertise, you create and maintain databases, track systems, statistical and/or financial tools using spreadsheets and other database applications to produce reports and provide data as required.
• Drawing on your administrative experience, you coordinate work flow/ office activities, resolves administrative problems, creates new and improves existing processes and procedures, arranges meetings including event logistics and schedules appointments, makes travel arrangements, and assists with special projects and other events to facilitate the smooth operation of the unit.
• Monitors and deals with incoming and outgoing communications as appropriate to provide effective customer service to internal and external clients at all levels and to co-workers while maintaining privacy and confidentiality.
• Completes and/or processes travel expenses, invoices, purchase orders and/or other financial documents by recording and entering data and investigating discrepancies as required, to track expenditures and verify that budget transactions and timekeeping entries are correctly recorded.
• Performs other related duties as required.

Desired education and skills

• Post-secondary level education, preferably a two-year community college diploma in Office Administration.
• Minimum of three years of related administrative experience.
• Thorough knowledge of office routines and protocol.
• Communication skills to discuss sensitive information requiring tact and discretion and to exchange information in English are essential.
• Computer literacy is essential, with proficiency in the following software packages desired: MS Word, Excel, PowerPoint, Sharepoint and Concur.
• Ability to take direction from numerous people and work in a team environment. Strong organizational and time management skills.
• Ability to work independently with minimal supervision.

What we offer you

• Payment in lieu of vacation.
• Annual performance award up to 5%.
• Payment in lieu of benefits.
• Defined benefitpension plan.
• Employee discounts, wellness program, professional resources.

What you can expect

• This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location 40 % of the time/days of the week.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add [e-mail] and [e-mail] to your safe senders list.

Applicants who require accommodation should discuss their needs with us.