Real Estate Legal Assistant / Law Clerk (Ottawa)

Marler & Associates Search; Ottawa; On-site; CAD 45,000 - 65,000; Full time

Job summary

A legal services provider in Ottawa seeks a Real Estate Assistant / Law Clerk to provide administrative support for real estate transactions and assist in development law. The ideal candidate has 3+ years of legal assistant experience, strong MS Office skills, and the ability to manage tight deadlines with attention to detail. Bilingualism is an asset.

Qualifications

• Minimum 3 years of legal assistant / law clerk experience.
• Strong working knowledge of MS Office suite (Word, Excel, Outlook, PowerPoint).
• Experience with development law is considered an asset.

Responsibilities

• Prepare and draft correspondence including editing and quality assurance.
• Title sub-searching and preliminary review of title searches.
• Coordinate workflow and assist lawyer in prioritizing outstanding items.

Skills

Organizational skills

Communication skills

Attention to detail

Ability to work independently

Discretion with sensitive information

Education

Office Administration – Legal or Law Clerk diploma

Tools

MS Office Suite

Unity

Teraview

Job description

Real Estate Assistant / Law Clerk (Ottawa)

The successful candidate would provide administrative support in the completion of residential and commercial real estate transactions and also assist in the area of development law. The successful candidate would be responsible for coordinating a variety of administrative procedures to ensure a high standard of quality and customer service.

Key Responsibilities

• Preparation and initial drafting of correspondence including editing and quality assurance
• Prepare precedent based documents as needed
• Title sub-searching and preliminary review of title searches
• Prepare documents in teraview (examples: transfers, charges, easements)
• Coordinate workflow and assist lawyer in prioritizing and following up on outstanding items
• Coordinate external and internal communication including mail, e-mail, fax and telephone calls
• Prepare client files for closure and storage
• Coordinate and organize meetings, conference calls and maintain agenda
• Assist with other projects as required

Qualifications

• Office Administration – Legal or Law Clerk diploma from recognized post-secondary institute or suitable combination of education and experience
• Strong working knowledge of MS Office suite (Word, Excel, Outlook, PowerPoint)
• Working knowledge of Unity and Teraview
• Strong verbal and written communication skills
• Experience preparing and editing correspondence
• Bilingualism would be considered an asset
• Minimum 3 years of legal assistant / law clerk experience
• Experience with development law is considered an asset
• Experience with commercial real estate is considered an asset

Skills Required

• Ability to plan, organize and prioritize job tasks in order to meet tight deadlines
• Ability to respond effectively and professionally to changes in schedules and priorities
• Ability to ensure consistent attention to detail
• Ability to work independently within a team environment
• Ability to exercise discretion when dealing with sensitive information
• A positive, supportive and professional attitude