Project Coordinator / Administrator - Kelowna 1225

Trail Appliances BC; Kelowna; On-site; CAD 55,000 - 61,000; Full time

Job summary

A leading appliance retailer in Canada seeks a Project Coordinator to support Key Account Managers in the multi-family construction sector. The role involves overseeing new construction projects, maintaining precise inventory levels, managing invoices, and collaborating with multiple departments. The ideal candidate will have at least 1 year of project coordination experience, excellent communication skills, and a detail-oriented mindset. Enjoy a supportive work environment with health benefits and employee discounts. Salary ranges from $55,000 - $61,000 annually, plus bonuses.

Benefits

Extended health benefits

Performance-based merit rewards

Generous employee discounts

Gym membership discounts

Professional development programs

Employee recognition initiatives

Company events and paid volunteer opportunities

Qualifications

• At least 1 year in project coordination or a similar administrative role.
• Skilled in invoicing and inventory control.
• Strong written and verbal communication skills.
• High level of organization and attention to detail.

Responsibilities

• Oversee new construction projects related to appliances.
• Ensure inventory levels are accurate and deliveries are on time.
• Handle invoicing and account reconciliation.
• Collaborate with teams across Dispatch, Delivery, Purchasing, and Credit.

Skills

Project coordination

Account management

Communication skills

Detail-oriented

Tools

MS Office

Legacy systems

Job description

Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC’s major markets. Join our team of trailblazers!

Our core values:

• Integrity – We do what’s right, even when no one is looking.
• Improvement – We do it well. Then we do it better.
• Caring – We put ourselves in others’ shoes.
• Authenticity – We like people, not pretense.
• Determination – We kick down walls.

We’ve Got Everything to Inspire Our Customers — Except YOU!

Are you ready to thrive in a fast-paced, ever-evolving environment where your problem-solving skills and quick decision-making truly shine? Join us as a Project Coordinator and become a key player in supporting our Key Account Managers in the dynamic world of multi-family construction.

This is more than just a job — it’s a chance to be at the heart of exciting projects from start to finish, making a real impact every step of the way.

What You’ll Be Doing

• Oversee new construction projects related to appliances — timelines range from 6 months to 2 years
• Keep inventory levels accurate and deliveries on schedule
• Handle monthly invoicing and account reconciliation with precision
• Collaborate daily with teams across Dispatch, Delivery, Purchasing, and Credit
• Interpret architectural drawings and apply them to appliance planning
• Own follow-ups and project details with internal and external stakeholders
• Build strong relationships with builder customers — both on‑site and in‑office
• Manage contract documentation and ensure everything is organized and up-to-date

What You Bring

• Experienced – at least 1 year in project coordination or a similar administrative role
• Skilled in account management, invoicing, or inventory control (a plus!)
• A strong communicator — both written and verbal
• Detail-oriented and highly organized
• Able to juggle multiple tasks while staying accurate and calm under pressure
• Deadline-driven and business-savvy
• Personable, adaptable, and solution-focused
• Proficient in MS Office and comfortable with legacy systems

What We Love About You

• You’re a go‑to expert and internal champion
• You love solving problems and thinking creatively
• You thrive in a team but shine independently
• You’re energized by a fast‑paced, fun, and ever‑changing environment

Bonus Points If You Have

• Experience in supply chain management
• Familiarity with construction supply

Why Trail?

We take care of our team with:

• Extended health benefits
• Performance‑based merit rewards
• Generous employee discounts
• Gym membership discounts
• Professional development programs
• Employee recognition initiatives
• Company events and paid volunteer opportunities

Work Environment

• Monday – Friday, 8:30am – 5:00pm
• Shared office space
• Frequent site visits

Ready to bring your energy, expertise, and enthusiasm to Trail? Let’s build something great together!

$55,000 - $61,000 a year Including up to bonus $3,000